ScaleJet | eCommerce HR agency

Sales Virtual Assistant

ScaleJet | eCommerce HR agency

full-time

Posted on:

Location Type: Remote

Location: Colombia

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Tech Stack

ApolloSQL

About the role

  • Data integrity: You are the gatekeeper of HubSpot. You ensure every prospect imported is enriched, accurate, and properly categorized.
  • Systems fluidity: You manage the 'tech stack' (Apollo, Instantly, Sales Navigator) so the sales team can focus purely on closing deals.
  • Proactive problem solving: You don't just follow instructions; you look for ways to make the workflow faster, whether that's testing new AI tools or refining email deliverability.
  • Prospecting & list building: Identify high-value eCommerce leads on LinkedIn Sales Navigator based on specific criteria.
  • Data enrichment: Use Apollo and other tools to find verified contact data, ensuring 100% accuracy before importing to the CRM.
  • HubSpot management: Completely manage the CRM backend, building lists, SQL reports, and ensuring lead status is always up to date.
  • Cold email operations: Manage the Instantly.ai setup, including campaign creation, lead warming, and monitoring deliverability.
  • Workflow enhancement: Assist with one-off technical projects, such as evaluating new sales software or using AI tools (like Claude/ChatGPT) to summarize sales calls and draft follow-up assets.
  • Sales support: Act as general support for the sales team for any administrative or technical tasks needed to keep the 'engine' running.

Requirements

  • Tech mastery: Deep familiarity with HubSpot, Apollo, and LinkedIn Sales Navigator is a must.
  • Experience with Instantly.ai or similar cold email tools is a huge plus.
  • System-oriented mindset: You enjoy the 'backend' work of sales - organizing data, building reports, and optimizing workflows.
  • Coachability: You are a fast learner who stays up-to-date with new tools and AI technologies.
  • Attention to detail: You catch the small errors in data that others miss.
  • English proficiency: Strong written and verbal English (though this is not a client-facing role, you will be supporting U.S. leadership).
  • Availability: Flexible, but with a strong preference for candidates who can sync during 9 AM - 5 PM EST to collaborate with the team in real-time.
Benefits
  • Long-term growth: We are looking for a partner who wants to grow with the agency as we scale.
  • Dynamic tech stack: You'll get to work with the latest sales and AI tools.
  • Direct impact: Your work directly enables the sales team to win, and we reward top-performing support members.
  • No politics, just performance: We value efficiency and results above all else.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data integritydata enrichmentCRM managementSQL reportingprospectinglist buildingcold email operationsworkflow enhancementAI toolslead warming
Soft Skills
proactive problem solvingattention to detailsystem-oriented mindsetcoachabilitystrong written communicationstrong verbal communication