Clinical Research Intake Coordinator
Sanford Health
full-time
Posted on:
Location Type: Hybrid
Location: Sioux Falls • North Dakota • South Dakota • United States
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Salary
💰 $22 - $35 per hour
About the role
- Manage all communications related to research study and project inquiries.
- Serve as the primary point of contact for external partners, sponsors, internal research staff, investigators, and leadership from initial inquiry through intake and selection decision.
- Document all external and internal communications, study or project activity, and decisions in departmental databases and tracking systems in accordance with established workflows.
- Coordinate completion of research feasibility assessments, including the distribution, collection, and review of protocols, proposals, feasibility questionnaires, and supporting documentation.
- Facilitate leadership-level, scientific, and operational reviews by coordinating meetings, compiling materials, tracking feedback, and documenting outcomes.
- Ensure timely progression of studies and projects through intake, feasibility, and selection processes by monitoring milestones, following up on outstanding items, and escalating issues as appropriate.
- Support legal, regulatory, and contract-related communications by routing documents to appropriate stakeholders, tracking review status, and ensuring timely responses in accordance with institutional policies.
- Maintain organized and accurate records of research status, communications, and decisions to ensure transparency, compliance, and readiness for audit or reporting needs.
- Prepare and distribute research intake reports, dashboards, and summaries for leadership as needed.
- Support departmental operations by assisting with intake process improvements, maintaining research pipeline data, and contributing to efficient, compliant, and scalable research operations.
- Provide support for research-related conference and outreach activities, including meeting planning, travel coordination, and development of informational or marketing materials.
- Travel may be required for training, professional conferences, departmental retreats, and related activities.
- Other duties as assigned.
Requirements
- Bachelor's degree in research, business, healthcare administration, or other applicable field of study required
- In lieu of degree, minimum of four years' applicable experience in clinical research or a specialized area like business, marketing or a similar field will be considered
- Three years in administrative activities, clinical research, business, marketing, or similar environment required
- Proficiency in Microsoft Office required
- Proficiency in Smartsheet or similar project tracking tools is highly recommended
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
clinical researchadministrative activitiesproject trackingresearch feasibility assessmentsprotocolsproposalsfeasibility questionnairesdocument managementdata analysisreport preparation
Soft Skills
communicationcoordinationorganizationleadershipproblem-solvingattention to detailtime managementcollaborationfeedback trackingmeeting facilitation