Sanctuary

Personal Assistant

Sanctuary

full-time

Posted on:

Location Type: Remote

Location: India

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Salary

💰 $1,000 - $2,000 per month

About the role

  • Own the CEO's calendar and inbox end-to-end: scheduling, prioritizing, and protecting time across multiple time zones
  • Manage complex, multi-leg travel arrangements including flights, hotels, visas, ground transportation, and itineraries
  • Triage and manage communications on behalf of the CEO: emails, follow-ups, and coordination with internal and external stakeholders
  • Conduct time-sensitive research and deliver clear, well-structured, actionable briefs
  • Manage purchases, deliveries, returns, and day-to-day logistical tasks with full ownership
  • Coordinate delivery of gifts, documents, and packages as directed
  • Troubleshoot urgent and last-minute issues in real time, often with little context - and resolve them
  • Anticipate needs, flag gaps, and take initiative on tasks before being asked
  • Handle all confidential and sensitive information with the highest level of discretion

Requirements

  • 5+ years of experience as a Personal Assistant or Executive Assistant - **preferably supporting a founder or CEO at a startup**
  • Proven track record of working independently in a fast-paced, high-ambiguity environment
  • Exceptional organizational skills and a strong bias for follow-through - nothing falls through the cracks
  • Strong written and verbal communication skills in English
  • Highly responsive, resourceful and reliable - able to be available and effective during at least 6 hours of overlap with US time zones
  • Experience managing travel logistics, vendor coordination, and personal tasks for a senior executive
  • Comfortable with shifting priorities, incomplete information, and last-minute changes — this is a startup, not a corporation
  • High level of emotional intelligence and discretion when dealing with sensitive matters
  • Tech-savvy: proficient with tools like Google Workspace, Slack, Notion, or similar
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel logisticsresearchbrief writingvendor coordinationlogistical task managementconfidential information handlingtime managementproblem-solving
Soft Skills
organizational skillscommunication skillsresponsivenessresourcefulnessreliabilityemotional intelligencediscretioninitiativeadaptabilityfollow-through