Sanctuary

Accountant

• Own bookkeeping and financial record keeping across multiple entities
• Review, record, and organize invoices, bills, payments, and historical financial data
• Reconcile invoices, payment confirmations, bank transactions, and internal records
• Maintain accurate books in QuickBooks and ensure transactions are correctly categorized
• Track accounts payable and maintain clear documentation for payments and obligations
• Clean up disorganized historical records and identify missing or inconsistent data
• Build and maintain structured trackers, folders, and documentation systems
• Create clear payment trails showing when payments were made and how they were processed
• Record and reconcile payroll entries in the books, including salaries, deductions, and statutory contributions
• Ensure payroll-related transactions are accurately reflected in financial records and reconciled against bank statements
• Support documentation for internal reviews and external processes such as draw applications
• Work with internal stakeholders to resolve gaps and improve financial tracking going forward

Executive Assistant

• Own the CEO's calendar and inbox end-to-end: scheduling, prioritizing, and protecting time across multiple time zones
• Manage complex, multi-leg travel arrangements including flights, hotels, visas, ground transportation, and itineraries
• Triage and manage communications on behalf of the CEO: emails, follow-ups, and coordination with internal and external stakeholders
• Conduct time-sensitive research and deliver clear, well-structured, actionable briefs
• Manage purchases, deliveries, returns, and day-to-day logistical tasks with full ownership
• Coordinate delivery of gifts, documents, and packages as directed
• Troubleshoot urgent and last-minute issues in real time, often with little context - and resolve them
• Anticipate needs, flag gaps, and take initiative on tasks before being asked
• Handle all confidential and sensitive information with the highest level of discretion

Personal Assistant

Financial Planning and Analysis

• Build and maintain monthly financial tracking across the business
• Support budgeting, forecasting, and forward planning over the next 12-24 months
• Analyze spending trends and help leadership understand where money is going and what is coming next
• Support pricing-related analysis and decision-making
• Work closely with bookkeeping/accounting to ensure financial data is accurate, complete, and usable for planning
• Identify inconsistencies, gaps, or patterns in financial data and investigate them until resolved
• Organize financial information into clear, structured outputs for internal decision-making
• Support leadership with ad hoc financial analysis and planning requests
• Help improve overall financial visibility and discipline across the company

Accountant

Personal Assistant

FP&A Specialist