Executive Assistant
Assistant Launch
Executive Assistant
Salvo Software
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇲🇽 Mexico
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide direct administrative support to the executive team, including scheduling, correspondence, and calendar management.
- Prepare and review documents, reports, and presentations with exceptional accuracy and attention to detail.
- Handle confidential information with discretion and professionalism.
- Manage email communications, prioritize incoming requests, and follow up on outstanding items.
- Coordinate meetings, travel arrangements, and logistics for executives and cross-functional teams.
- Support data entry and record management within CRMs and internal systems.
- Track deadlines, assist in project coordination, and ensure timely completion of assigned tasks.
- Collaborate with different departments and maintain organized digital records across tools like Google Workspace and HubSpot.
Requirements
- 4+years as Executive Assistant (preferable to C-suite)
- Fast Typing Ability Minimum typing speed of 55+ words per minute.
- Attention to detail. Every detail counts, mention this phrase as your cover letter: Blue strawberries.
- Bilingual Fluency Proficiency in both English and Spanish is required.
- Punctuality: You must be punctual and reliable in meeting deadlines.
- Organization skills and strong organizational abilities are essential for effective task management.
- Open availability you must be available during standard work hours for on-call responsibilities.
- Experience with data entry.
- Experience with CRM, Hubspot, Telegram, and G-suite.
- Nice to Have Skills
- Familiarity with Communication Tools such as Slack or similar and CRM.
- Familiarity with Project Management Tools such as ClickUp or similar.
- A persistent and proactive attitude, willing to follow up on deadlines and communicate with others when needed.
- A curious mindset, comfortable asking questions and seeking answers when faced with unfamiliar situations.
Benefits
- Remote Work This is a work-from-home position, preferably open to candidates based in Mexico (Guadalajara preferrable) or LATAM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydocument preparationreport reviewpresentation preparationcalendar managementemail communicationtask managementproject coordinationtyping speed 55+ wpmbilingual fluency
Soft skills
attention to detailpunctualityorganizational skillsproactive attitudecurious mindsetdiscretionprofessionalismcollaborationcommunicationreliability
