Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company
Assist with food orders, luncheon planning, and planning of other business related meetings as requested
Other administrative and project duties as requested

Requirements

Minimum of 5+ years of applicable administrative experience
Skillful execution of administrative activities, with high attention to detail, organization and process
Experience with setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls
Strong teamwork skills
Strong relationship management skills
Project Coordination experience needed at an intermediate complexity
Strong verbal and written communication
Experience working with/in large administrative teams
Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet)
Experience using Quip, Slack, Salesforce and Tableau is a plus

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative activitiesproject coordinationattention to detailorganizationprocess management

Soft Skills

teamworkrelationship managementverbal communicationwritten communication