Executive Assistant - Investor Relations
Ciena
Oracle
Job Level
Mid-LevelSenior
Tech Stack
OracleServiceNowVMware
About the role
- Play a pivotal role in supporting the expanding ANZ Legal team and report to the Director and Managing Counsel - ANZ.
- Administer the ServiceNow legal ticketing intake for the ANZ region.
- Review, redline, and finalize NDAs, Amendments, and service agreements; draft legal documents from templates under manager direction.
- Coordinate signatures for contracts, prepare initial drafts, validate redlined or executed agreements, and proofread contracts.
- Draft legal correspondence and conduct legal research to support attorneys and contract analysts.
- Track and monitor transaction status and coordinate routing of legal documents to relevant stakeholders.
- Work closely with internal business partners and collaborate with the Global Legal department and other functional areas to facilitate timely transaction closures.
- Maintain the contract template library and coordinate the translation of all templates.
- Utilize CMS systems, Adobe Sign, and Adobe Acrobat DC, including fillable PDF forms; demonstrate proficiency in MS Office Suite.
- Assist with company secretarial duties for ANZ operations (e.g., annual filings/returns).
Requirements
- A minimum of 5 years’ experience as a Paralegal (or equivalent), either in a law firm or top tier corporate environment.
- Australian residency required.
- Fluency in written and spoken business English is required.
- Demonstrated ability to fulfill all essential duties and responsibilities.
- Exceptional written and verbal communication skills.
- Excellent judgment and sound decision-making.
- High integrity and a strong sense of responsibility in legal matters.
- Professional and effective interpersonal skills with all levels of personnel, including senior executives.
- Ability to work independently and collaboratively within a team environment.
- Superior analytical and problem-solving abilities.
- Outstanding organizational, interpersonal, and time management skills.
- Capacity to manage multiple priorities with a proactive, collegial, and adaptable approach.
- Self-motivated and disciplined, with the flexibility to reprioritize in a dynamic environment.
- Discretion and professionalism in handling confidential and sensitive matters.
- Outgoing, confident, and positive attitude, with a sense of humour.
- Technologically adept.
- Demonstrated proficiency in the MS Office Suite (especially Word, Excel, and PowerPoint).
- Experience with CMS systems, Adobe Sign, and Adobe Acrobat DC, including experience with fillable PDF forms and form creation.
- Experience assisting with company secretarial duties for ANZ operations (e.g., annual filings/returns).
