Rider Levett Bucknall RLB

Personal Assistant

Rider Levett Bucknall RLB

full-time

Posted on:

Location Type: Hybrid

Location: Manchester • United Kingdom

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About the role

  • Proactively manage complex, fast‑moving diaries, resolve conflicts, and plan ahead to optimise the Directors’ time.
  • Act as gatekeeper and first point of contact, triaging communications and making day‑to‑day decisions that protect leadership focus.
  • Prepare meeting briefs, packs and pre‑reads; attend meetings, take precise minutes, and drive action follow‑up to completion.
  • Arrange complex domestic and international travel, itineraries, visas, risk assessments, and logistics.
  • Organise leadership breakfasts, lunches, dinners and events.
  • Complete monthly personal expenses and credit card reviews.
  • Hold weekly 1:1 meetings with the Regional Directors.
  • Attend UK & Europe Board meetings; lead agenda preparation, minutes, and action logs.
  • Prepare and govern Teams Planners; ensure actions are progressed.
  • Manage Quarterly Europe Board Meetings and documentation.
  • Maintain and improve digital workflows using Microsoft 365.
  • Oversee D365 debt reporting and regional debt percentages.
  • Support weekly debt‑chase processes and communications.
  • Support timesheet entry protocol and reporting.
  • Maintain Clear Review cycles and LinkedIn management for the Regional Director.
  • Coordinate communications across the UK & Europe Region.
  • Build strong cross‑regional relationships.
  • Handle confidential information with discretion.
  • Support business development, operational projects and change initiatives.
  • Identify workflow improvements and support adoption of new systems.
  • Support Succession Planning and the 2030 Strategy.
  • Uphold the One RLB Vision and Culture.

Requirements

  • Proven experience supporting senior leaders.
  • Experience with board support, agendas, and minutes.
  • Cross‑regional coordination.
  • Travel and leadership event coordination.
  • Familiarity with D365 and LinkedIn (advantageous).
  • Judgement, discretion, anticipation, planning, influence.
  • Strong communication skills.
  • Digital fluency and data accuracy.
  • Calm under pressure and relationship‑driven.
  • High initiative and decision‑making confidence.
  • Microsoft 365, D365, Clear Review, LinkedIn.
Benefits
  • Hybrid Working - Working patterns to support your work-life balance. As well as competitive maternity and paternity packages.
  • Well-Rewarded - A competitive salary and generous holiday entitlement. As well as the opportunity to purchase up to five extra days.
  • Focus On Wellbeing - We offer a number of health and wellness options, including gym membership and cycle to work schemes.
  • Healthcare Packages - Private healthcare insurance and medical support, including dental insurance and eyecare vouchers.
  • Personal Development - A continuous learning and development programme, including established APC and in-house mentoring schemes.
  • Additional Benefits - We offer a wide range of benefits including a season ticket loan and professional membership subscriptions.
  • Exceptional Exposure - You’ll have the opportunity to work on diverse projects across different sectors and regions.
  • Social Responsibility - We hold team and social events as well as charity fundraising and volunteering activities.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
board supportagenda preparationminute takingtravel coordinationevent coordinationworkflow improvementsdata accuracytimesheet reportingdebt reportingrisk assessments
Soft Skills
judgementdiscretionanticipationplanninginfluencestrong communicationcalm under pressurerelationship-drivenhigh initiativedecision-making confidence