Executive Assistant
Rhythms
full-time
Posted on:
Location Type: Hybrid
Location: San Francisco • California • United States
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About the role
- You'll own the CEO's calendar, communications, and operational rhythm while taking on strategic projects that directly impact the business—from hiring coordination to company operations to customer meeting prep.
- Manage complex, high-stakes scheduling across investors, board members, customers, and the leadership team.
- Coordinate leadership offsites, all-hands, team events, and onboarding logistics for new hires.
- Partner with the People team to schedule interviews, manage candidate experience, and keep recruiting moving at startup speed.
- Draft emails, memos, and updates on behalf of the CEO—to customers, partners, and the team.
- Research, analyze, and execute on ad hoc priorities.
Requirements
- ~5 years as an EA or operations lead supporting a C-level executive at a tech startup or high-growth company
- You've supported founders or CEOs through board management and rapid scaling—not just calendar management
- Comfortable with tools like Notion, Slack, Linear, Google Workspace, and modern collaboration platforms
- Experience coordinating across distributed teams and time zones
- You already use AI tools daily—Claude, ChatGPT, Notion AI, Zapier, etc.—to draft communications, summarize meetings, and automate repetitive workflows
- You're curious about new tools and look for ways to make yourself and the team more productive
- You don't wait for instructions—you see what needs to happen and do it
- Strong written and verbal communication—you'll draft executive emails, meeting briefs, and internal memos
- Detail-oriented: you sweat the small stuff because you know it matters
- You'll have access to highly sensitive information—financials, strategy, and personnel decisions
Benefits
- Front-row seat to how an AI startup scales from early stage to market leadership
- Direct daily partnership with a serial entrepreneur CEO (ex-Microsoft Corporate VP, two successful exits)
- Visibility into every part of the business—product, engineering, sales, hiring
- High ownership and autonomy—we trust people to run with things
- Competitive salary and early-stage equity
- Based in Bay Area with regular collaboration with Seattle/Redmond team
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingemail draftingmemo writingresearchanalysisproject managementcandidate experience managementonboarding logisticsboard management
Soft Skills
communicationdetail-orientedproactivecuriosityteam coordinationadaptabilityproblem-solvingorganizational skillstime managementleadership support