Assistant Portfolio Manager
Rexford Industrial
full-time
Posted on:
Location Type: Hybrid
Location: Costa Mesa • California • United States
Visit company websiteExplore more
Salary
💰 $65,000 - $80,000 per year
About the role
- Approve daily invoices and review them to ensure the accuracy of accounts payables.
- Prepare and process tenant bill-backs, TI reimbursement, and check requests.
- Pre-posting of the monthly rent roll and distribution of monthly rent statements.
- Provide follow-up and updating notes on delinquencies, watchlist, and monthly late fee reports.
- Prepare all required legal notices, including Notices of Non-Responsibility process, 3-day notices, and notices of abandonment.
- Assist with property inspections, including Yardi input.
- Assist with tenant move-in and move-out walkthroughs, including checklist review.
- Assist with annual budgets, accrual reports, bad debt forms, security deposits, and CAM reconciliations.
- Assist the Manager and/or Director of Property Management with vendor bidding, monitoring vendor POs, and contract agreements. Implement the approved operating and capital budgets, resolving property management issues, and different departments' needs.
- Provide support to the Manager and/or Director of Property Management with various reporting needs, including accrual, space prep, watchlist and incident reports, etc.
- Assist the Manager and/or Director of Property Management with Tenant and Suite build-outs and capital upgrades.
- Provide support to update tenant and vendor's insurance certificates.
- Prepare tenant notifications for property activities and lease compliance.
- Support the transition process of new acquisitions and dispositions.
- Communicate with tenants and vendors on maintenance issues.
- Assist Tenants with the online Tenant portal for rent payments and work order requests.
- Maintain properties in the Yardi Elevate system for service calls and ensure the completion.
- Maintain property certification tracking: fire life safety tracking and HVAC inventory spreadsheets (can maintain complex spreadsheets).
- Maintain/Save lease and contract files, and other files located within the corporate shared drive.
- Perform other activities as needed by the Managers and/or Director of Property Management to provide a high operation standard.
Requirements
- Bachelor's Degree and/or equivalent 2+ years of commercial property management experience.
- Experience providing excellent internal and external customer service.
- Experience with Budgeting and CAM Reconciliation processes.
Benefits
- Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
- Flexible Time Off
- Bonus Eligibility & Long-Term Incentives
- 401(k) Employer Match Program
- Professional Development Resources
- Robust Health & Wellness Program
- Volunteer and Community Engagement Opportunities
- Employee Resource Groups committed to Diversity, Equity, and Inclusion.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payabletenant bill-backsmonthly rent rolllegal noticesproperty inspectionsannual budgetsCAM reconciliationvendor biddingproperty managementlease compliance
Soft Skills
customer servicecommunicationorganizational skillsproblem-solvingattention to detail
Certifications
Bachelor's Degree