RBC

Executive Assistant

RBC

full-time

Posted on:

Location Type: Office

Location: Mississauga • Canada

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Salary

💰 CA$46,000 - CA$70,000 per year

About the role

  • Provide comprehensive administrative support to Chief Investments Officer, Insurance and Chief Digital, Data and Strategy Officer, Insurance
  • Manage calendars including coordinate meetings, book meetings location and equipment resources, prioritize scheduling, and manage conflicts
  • Organize video and in-person meetings, set up and coordinate business planning sessions, staff meetings, management meetings, and one-on-ones with direct reports
  • Ensure executives are prepared and supported to meet deadlines and commitments by identifying opportunities to add value and improve efficiency
  • Travel arrangements (both domestic and international) and prepare detailed itineraries
  • Complete expense reports and reconcile Visa statements on a timely basis
  • Coordinate on office requirements such as furniture, new equipment, electrical requirements and coordinating with corporate/onsite teams and contractors
  • Onboarding and offboarding of employees as required
  • Maintain and update team vacation calendar and absentee records
  • Assist with events and off-sites planning
  • Special project work or administrative tasks as required

Requirements

  • Minimum 5 years of experience in executive administration or executive assistant roles supporting senior-level leaders
  • Strong interpersonal and diplomacy skills, with the ability to engage effectively at all levels of the organization
  • Proven ability to prioritize competing demands in a collaborative, fast-paced environment
  • Highly adaptable, with the ability to navigate shifting priorities and work efficiently with minimal supervision
  • Excellent interpersonal & communication skills (including written)
  • Excellent knowledge of MS Office including Outlook
  • Proactive, well organized, able to deal with multiple tasks and changing priorities
  • Able to work independently, self-motivated, eager and able to learn
  • High level of professionalism and discretion
  • Flexibility to work in office, at both office locations: Mississauga and Downtown Toronto
  • Knowledge of Insurance Industry
Benefits
  • A comprehensive Total Rewards Program including bonuses and flexible benefits and competitive compensation
  • RBCI software tools to boost your productivity
  • Leaders who support your development through coaching and managing opportunities
  • Work in a dynamic, collaborative, progressive, and high-performing team
  • Opportunities to take on progressively greater accountabilities
  • Access to a variety of job opportunities across business and geographies
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
interpersonal skillsdiplomacy skillsability to prioritizeadaptabilitycommunication skillsorganizational skillsproactiveself-motivatedprofessionalismdiscretion