Personal Assistant – Executive's Home Office
Quintessa Marketing
full-time
Posted on:
Location Type: Office
Location: Oklahoma City • Oklahoma • United States
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About the role
- Provide daily administrative and operational support to executive leadership
- Anticipate needs, follow directions, and proactively resolve challenges
- Coordinate calendars, schedules, and time-sensitive priorities
- Manage logistics for meetings, events, and travel
- Liaise with vendors, service providers, and internal administrative partners
- Plan and execute errands and off-site tasks efficiently
- Oversee incoming mail, packages, paperwork, and digital filing systems
- Execute time-sensitive tasks and coordinate off-site responsibilities as needed
- Maintain strict confidentiality and professionalism at all times
Requirements
- Must be local to the greater Oklahoma City area
- Minimum of 3 years’ experience as a Personal Assistant, Executive Assistant, or similar high-trust support role
- Exceptional organizational and time-management skills
- Strong communication skills, sound judgment, fiscal responsibility, and reliable follow-through
- Demonstrated trustworthiness with sensitive personal and business information
- Proactive, detail-oriented, and calm under pressure
- Comfortable balancing hands-on and administrative responsibilities
- Valid driver’s license and flexible availability
Benefits
- Competitive base salary, commensurate with experience
- Bonus eligibility based on project and company performance
- Comprehensive health, dental, and vision insurance
- Paid time off and company holidays
- Up to two (2) weeks of paid PTO per calendar year
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
organizational skillstime-management skillscommunication skillssound judgmentfiscal responsibilityreliable follow-throughtrustworthinessproactivedetail-orientedcalm under pressure
Certifications
valid driver’s license