Pritchard Industries

Administration

• Maintain accurate fleet records including vehicle assignments, registrations, titles, toll accounts, fuel cards, maintenance history, and driver data
• Process new vehicle orders, vehicle disposals, transfers, and reassignment requests
• Coordinate vehicle onboarding and offboarding activities
• Track vehicle inventory and status across all operating locations
• Serve as daily point of contact for the Fleet Management Company and other fleet vendors
• Submit and track requests related to maintenance, fuel cards, registration renewals, tolls, telematics, roadside assistance, and accidents
• Follow up on open issues to ensure timely resolution
• Support vendor billing reviews and invoice reconciliation
• Monitor registration expirations, inspections, driver documentation, and required certifications
• Assist with DOT and driver compliance tracking where applicable
• Support accident reporting processes and claim documentation
• Maintain required fleet documents and audit files
• Monitor preventive maintenance schedules and overdue service items
• Coordinate repairs and downtime updates with drivers and vendors
• Help identify recurring maintenance issues and escalation needs
• Prepare recurring fleet reports such as vehicle inventory, utilization, maintenance status, fuel activity, and compliance dashboards

Fleet Administrator

Operations

• Oversee day-to-day operations across an assigned janitorial portfolio
• Ensure consistent execution of service delivery, safety, and quality standards
• Lead operational reviews, audits, and corrective action planning
• Serve as the escalation point for complex operational, client, and employee matters
• Build and maintain strong executive-level client relationships
• Lead Quarterly Business Reviews (QBRs) and client strategy discussions
• Proactively identify and mitigate retention risks
• Partner with Sales and Commercial teams on growth, upsell, and expansion opportunities
• Own P&L performance for the assigned portfolio
• Manage budgets, forecasts, labor models, and margin performance
• Analyze KPIs and dashboards to drive operational and financial decisions
• Identify cost optimization and efficiency opportunities
• Lead, coach, and develop Operations leaders and managers
• Drive accountability, performance management, and succession planning
• Foster a culture of ownership, professionalism, and continuous improvement
• Support talent retention and leadership pipeline development
• Exercise sound judgment and decision-making authority
• Scale best practices and support innovation in service delivery
• Partner with HR, Safety, Finance, and other functional leaders on enterprise initiatives

Fleet Administrator

Vice President of Operations