PrePass

Marketing

• Maintain, update and organize event resources, including the branded swag and creative deliverables.
• Assist with event updates, social media content, and digital marketing efforts.
• Support the development and execution of marketing campaigns, internal requests and company-wide communications from the larger Marketing team.
• Ensure brand consistency across all marketing materials and communication channels.
• Support internal company initiatives that promote company culture and team engagement.
• Manage sponsorship deliverables from information sourcing to routing.
• Own the event storage room including organizing, shipping and unpacking of materials.
• Prepare orders and shipments of marketing materials for events and conferences.
• Assist in internal registrations for PrePass event and conference attendees.
• Recommend improvements to marketing processes and workflows to increase efficiency.
• Write, review, and edit proposal content to ensure clarity, consistency, and alignment with key messaging.
• Work with Project Management staff to gather project information from stakeholders.
• Update and maintain inventory of marketing materials, including work product examples, brochures, and client merchandise.

Marketing Coordinator

Compliance

• About PrePassPrePass® is North America's most trusted weigh station bypass and toll management platform. We’re transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It’s what we do best, and we do it to meet the demands of the road every day.
• That’s why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
• About the RoleWe are seeking a highly detail-oriented** Compliance Filings Specialist **to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records.
• This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment.
• Essential ResponsibilitiesCompliance Filings Execution
• - Execute all compliance filings supported by PrePass, including but not limited to:
• - DOT number applications and updates
• - Motor Carrier authority applications and updates
• - FMCSA application changes and corrections
• - BOC-3 filings
• - Unified Carrier Registration (UCR) filings and renewals
• - Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
• - New York Highway Use Tax (NY HUT)
• - Kentucky Weight Distance Tax (KYU)
• - New Mexico Weight Distance Tax (NM WDT)
• - Oregon Weight Distance Tax (OR WDT)
• - Heavy Vehicle Use Tax (HVUT / Form 2290)
• - Biennial updates
• - California Motor Carrier Permit (CA MCP)
• - International Fuel Tax Agreement (IFTA) reporting and renewals
• - International Registration Plan (IRP) registrations and renewals
• - Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
• - Manage both initial filings and recurring renewals across multiple jurisdictions
• Documentation & Data Accuracy
• - Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
• - Enter and maintain accurate filing data within internal systems and document repositories
• - Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details
• Customer & Internal Coordination
• - Communicate clearly with customers regarding filing requirements, missing information, and completion status
• - Respond to filing-related questions and provide guidance on next steps or corrections when needed
• - Coordinate with internal teams to align filings with onboarding, renewals, and service timelines
• Monitoring & Issue Resolution
• - Track filing progress and follow through on submissions until acceptance is confirmed
• - Identify and resolve rejected filings or required corrections in a timely manner
• - Maintain awareness of filing deadlines to prevent lapses in carrier compliance

Compliance Filings Specialist

Account Executive

• Prospect and engage SMB fleet customers through outbound calls, email, and digital channels.
• Manage inbound leads, qualify opportunities, and convert prospects into customers.
• Own the full sales cycle, including discovery, product demonstrations, proposal development, and closing.
• Consistently meet or exceed monthly and quarterly sales quotas.
• Build strong relationships with prospective customers and understand their operational needs.
• Clearly articulate the value of PrePass software solutions, including safety, compliance, and efficiency benefits.
• Address objections and guide prospects through the decision-making process.
• Maintain accurate and up-to-date records of all sales activities in CRM systems.
• Track pipeline, forecast performance, and report on sales progress.
• Ensure timely follow-up and disciplined pipeline management.
• Partner with marketing, product, and sales leadership to refine messaging and improve conversion rates.
• Participate in training and ongoing development to deepen product knowledge and sales effectiveness.
• Contribute to a high-performance, team-oriented sales culture.

Inside Sales Representative – Fleet Compliance Solutions

Product Designer

• Define and support the execution of customer education efforts aligned to customer lifecycle stages.
• Assist in identifying customer personas and learning needs across segments.
• Contribute to establishing learning objectives, success metrics, and feedback loops.
• Ensure training initiatives support product adoption and reduce support dependency.
• Design and develop customer training materials, including videos, guides, documentation, and self-service resources.
• Translate product functionality into clear, accessible learning experiences.
• Support the organization and maintenance of a customer-facing help center or content repository.
• Partner with internal teams to ensure training content remains current as products and features evolve.
• Assist in building and organizing a centralized location for customer education content using existing tools.
• Support the development of structured learning paths tailored to different customer segments.
• Help maintain organization and usability of training content to support scalability.
• Partner with Support to identify recurring customer issues and training opportunities.
• Develop content to address common questions and reduce reliance on reactive support.
• Align training materials with help center resources to create a consistent customer experience.
• Collaborate with Customer Success and Implementation teams to support onboarding and post-launch training.
• Partner with Product to align training content with releases and feature updates.
• Work with Marketing and Support to ensure consistency across customer-facing materials.
• Identify opportunities to streamline and reuse content across teams.
• Support development of materials for live training sessions and webinars.
• Help standardize training content and delivery approaches.
• Contribute to expanding self-service training options over time.

Learning Experience Designer

System Administrator

• **Essential Responsibilities****Azure IaaS – Windows Server VM administration**
• - Provision, configure, and maintain **Windows Server VMs in Azure**, including sizing, performance tuning, disk/storage management, and availability planning
• - Perform daily operational health checks (OS integrity, service availability, CPU/memory/disk trends, scheduled task/job success, and event log review)
• - Troubleshoot Windows platform issues (services, certificates, networking, DNS, authentication, resource constraints) and coordinate resolution with stakeholders
• **Patch management & updates (Azure Update Manager)**
• - Own VM patching operations using **Azure Update Manager** (maintenance windows, classification-based patching, phased rollouts, restart coordination)
• - Monitor patch compliance and remediate failed deployments and “no update data” scenarios
• - Communicate scheduled maintenance to stakeholders and execute updates in a controlled, auditable manner
• **Backup & recovery (Azure Backup)**
• - Implement and operate **Azure Backup** for Azure VMs (policy configuration, monitoring, retention governance)
• - Perform and document periodic restore tests and recovery procedures to ensure operational readiness
• **Identity & directory services (AD DS + Azure AD Connect)**
• - Administer **AD DS hosted on Azure VMs (domain controllers)**: users/groups, OUs, **Group Policy (GPO)**, security groups, and delegated access
• - Maintain domain controller health and dependencies (DNS, replication health, time synchronization, patching coordination, operational runbooks)
• - Operate and maintain **Azure AD Connect** (hosted on a Windows VM in Azure): monitor sync health, troubleshoot sync failures, manage scope/filtering, and support upgrades/maintenance
• - Maintain documentation/runbooks for configuration, troubleshooting, and recovery procedures
• **Web and file services (IIS + File Servers)**
• - Administer and troubleshoot **IIS** (site/app configuration, bindings/certs, app pools, logging, performance troubleshooting)
• - Administer and support **Windows File Servers** (SMB shares, NTFS/share permissions, access controls, troubleshooting access/performance issues)
• **Security posture & vulnerability management (Defender for Cloud)**
• - Use **Microsoft Defender for Cloud** to monitor security posture, address recommendations, and remediate vulnerabilities
• - Contribute to baseline hardening and security improvements aligned to organizational standards
• **Monitoring, incident response & continuous improvement**
• - Participate in an on-call rotation; support incident response, service restoration, root cause analysis, and preventative improvements
• - Automate repeatable administrative work using **PowerShell** and Azure-native tooling
• - Create and maintain operational documentation (runbooks/SOPs/diagrams/inventories)

Azure Systems Administrator

• About the Role
• We are seeking a highly detail-oriented **Compliance Filings Specialist **to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records.
• This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment.
• Essential Responsibilities
• Compliance Filings Execution
• - Execute all compliance filings supported by PrePass, including but not limited to:
• - DOT number applications and updates
• - Motor Carrier authority applications and updates
• - FMCSA application changes and corrections
• - BOC-3 filings
• - Unified Carrier Registration (UCR) filings and renewals
• - Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
• - New York Highway Use Tax (NY HUT)
• - Kentucky Weight Distance Tax (KYU)
• - New Mexico Weight Distance Tax (NM WDT)
• - Oregon Weight Distance Tax (OR WDT)
• - Heavy Vehicle Use Tax (HVUT / Form 2290)
• - Biennial updates
• - California Motor Carrier Permit (CA MCP)
• - International Fuel Tax Agreement (IFTA) reporting and renewals
• - International Registration Plan (IRP) registrations and renewals
• - Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
• - Manage both initial filings and recurring renewals across multiple jurisdictions
• Documentation & Data Accuracy
• - Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
• - Enter and maintain accurate filing data within internal systems and document repositories
• - Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details
• Customer & Internal Coordination
• - Communicate clearly with customers regarding filing requirements, missing information, and completion status
• - Respond to filing-related questions and provide guidance on next steps or corrections when needed
• - Coordinate with internal teams to align filings with onboarding, renewals, and service timelines
• Monitoring & Issue Resolution
• - Track filing progress and follow through on submissions until acceptance is confirmed
• - Identify and resolve rejected filings or required corrections in a timely manner
• - Maintain awareness of filing deadlines to prevent lapses in carrier compliance

Artificial Intelligence

• Configure and maintain Copilot using the Microsoft 365 Admin Center and Copilot Control System
• Execute day-to-day system settings, feature toggles, and configuration updates as directed by IT leadership
• Ensure Copilot operates reliably, securely, and in alignment with defined policies
• Manage Copilot license allocation and revocation using security groups
• Monitor license utilization via the Copilot Dashboard
• Identify and flag underutilized licenses for reallocation
• Implement sensitivity labels, access controls, and SharePoint permissions aligned with governance frameworks
• Identify and remediate overly permissive access that may expose sensitive data through Copilot
• Support enforcement of data protection and compliance standards within M365
• Monitor Copilot usage telemetry and generate regular reports for IT leadership
• Track license counts and contract renewal timelines
• Identify trends, anomalies, and adoption gaps
• Surface recommendations while deferring architectural and vendor decisions to leadership
• Monitor usage of secondary AI tools (e.g., ChatGPT Business for marketing) against acceptable use policies
• Escalate policy violations or data handling concerns to management
• Support deployment of custom AI agents in Copilot Studio, including testing configurations and verifying access controls
• Document deployment procedures and technical processes

Marketing Coordinator

Compliance Filings Specialist

Inside Sales Representative – Fleet Compliance Solutions

Learning Experience Designer

Azure Systems Administrator

Compliance Filings Specialist

M365 Administrator – AI