Operations Assistant – Bilingual English, Mandarin
UniUni
Senior Operations Administrator/Coordinator
Prelude
full-time
Posted on:
Location Type: Hybrid
Location: Vancouver • 🇨🇦 Canada
Visit company websiteSalary
💰 CA$85,000 - CA$125,000 per year
Job Level
Senior
About the role
- Take ownership of day-to-day operations for the Vancouver office, ensuring smooth workflows and consistent support for executives and the team
- Partner closely with leaders to support with travel, offsites, and special projects with autonomy and confidence
- Act as the go-to person for operational coordination across a remote team, balancing multiple priorities, stakeholders, and deadlines while keeping communication clear and timely
- Plan and execute team initiatives, events, and quarterly offsites that strengthen engagement and culture
- Serve as a trusted operational partner to leaders, helping them focus on strategic priorities by keeping day-to-day operations seamless and organized
- Manage and improve processes and systems to enhance efficiency, collaboration, and team effectiveness
Requirements
- 8–10 years of experience as a senior Executive Assistant supporting executives in fast-paced, dynamic environments, with a strong sense of autonomy and ownership
- Experience managing an office and day-to-day operations
- Proven ability to navigate shifting priorities and support multiple stakeholders with confidence
- Skilled in event planning, including complex scheduling, travel coordination, and internal communications
- Strong project management skills, balancing multiple initiatives and stakeholder needs
- Exceptional attention to detail and follow-through, ensuring nothing falls through the cracks
- Advanced proficiency with Google Workspace, Slack, Zoom, and other productivity tools
- Comfortable handling data management, reporting, and basic budgeting or expense tracking
Benefits
- generous healthcare
- flexible PTO
- home-office support
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningschedulingtravel coordinationdata managementreportingbudgetingexpense trackingproject managementprocess improvementoperational coordination
Soft skills
autonomyownershipcommunicationattention to detailfollow-throughtime managementstakeholder managementprioritizationcollaborationengagement
