Executive Assistant
Preferred Hotels & Resorts
full-time
Posted on:
Location Type: Office
Location: Newport Beach • California • United States
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Salary
💰 $70,000 - $90,000 per year
About the role
- Manage complex calendars; schedule and assist in preparation for meetings and coordinate logistics with internal teams and external partners.
- Book and manage travel (flights/hotels/ground); prepare detailed itineraries.
- Prepare and process expense reports; support other financial coordination tasks.
- Provide polished support for special projects and ad hoc initiatives.
- Maintain guest feedback processes; perform data entry and compile reports.
- Serve as backup administrative support for the Newport Beach Office Manager.
- Own preparations for visiting business partners: meeting room setup, on site coordination, catering, and post meeting clean up.
Requirements
- Proven experience in an EA/administrative support role or equivalent professional experience demonstrating comparable capability.
- Ability to interact professionally with staff at all levels in a fast paced environment, with confidence and confidentiality.
- Excellent written and verbal communication skills; exceptional attention to detail.
- Intermediate to advanced proficiency with Microsoft Office; SharePoint and CRM experience a plus.
- Demonstrated ability to manage multiple projects alongside regular tasks.
- Exceptionally well organized and flexible; strong team orientation.
- Hospitality industry or international travel experience is a plus.
Benefits
- Health insurance
- Professional development opportunities
- Paid time off
- Flexible working hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel bookingexpense report processingdata entryproject management
Soft Skills
professional interactionwritten communicationverbal communicationattention to detailorganizational skillsflexibilityteam orientation