Executive Assistant
Precision Neuroscience
full-time
Posted on:
Location Type: Office
Location: Manhattan • New York • United States
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Salary
💰 $130,000 - $160,000 per year
About the role
- Manage complex calendars, scheduling, and prioritization for the CEO and additional executives. Coordinate domestic and international travel, including itineraries and expense reporting. Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
- Serve as a primary point of contact between executives and internal/external stakeholders. Draft, edit, and manage executive correspondence and internal communications. Coordinate leadership meetings, board meetings, and investor or partner engagements.
- Track key initiatives, deadlines, and deliverables across functions (R&D, Regulatory, Clinical, Operations, Commercial). Support special projects, including company event planning and cross-team initiatives. Assist with onboarding of senior hires and coordination of company offsites.
- Handle sensitive and confidential information with discretion and professionalism. Support document management and organization.
Requirements
- 5+ years of experience as an Executive Assistant or in a similar senior administrative role, preferably in a startup, healthcare, or finance environment
- Experience supporting C-level executives and interacting with boards, investors, or external partners
- Exceptional organizational, time-management, and prioritization skills. Strong written and verbal communication skills. High attention to detail with the ability to manage multiple competing priorities. Sound judgment and ability to anticipate executive needs
- Strong digital fluency, including comfort with AI tools, workflow automation, and modern productivity platforms.
- Proficiency with common productivity tools (e.g., Google Workspace, Slack, Zoom, calendar and expense tools, etc.
- Understanding of startup dynamics, including rapid growth, evolving priorities, and limited structure
- Familiarity with regulated industries (medical devices, biotech, pharma, or healthcare) is a strong plus
- Ability to understand and navigate organizational structure and cross-functional workflows
- Proactive, resourceful, and solutions-oriented. Comfortable working independently while collaborating across teams. High integrity, discretion, and professionalism. Adaptable and resilient in a fast-paced, changing environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementschedulingexpense reportingdocument managementmeeting preparationproject supportonboardingworkflow automationdigital fluencyattention to detail
Soft skills
organizational skillstime-managementprioritizationwritten communicationverbal communicationsound judgmentproactiveresourcefulsolutions-orientedadaptability