Junior Assistant Secretary
PoloWorks
full-time
Posted on:
Location Type: Hybrid
Location: Cheltenham • United Kingdom
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Salary
💰 £35,000 - £45,000 per year
Job Level
About the role
- Support the Company Secretary in ensuring that the company complies with statutory and regulatory requirements
- Assist in corporate governance, secretarial administration, statutory filings, board and committee processes, and maintaining corporate records
- Assist in organising and administering meetings of the Board of Directors, Board Committees, and Shareholders
- Prepare and circulate meeting agendas, notices, board papers, and supporting documents
- Draft accurate minutes of board, committee, and general meetings and follow up on action items
- Assist in maintaining statutory registers, records, and minute books
- Support the timely filing of statutory returns, forms, and disclosures
- Maintain and update corporate records, including registers of members, directors, secretaries, charges, and shareholdings
- Assist with incorporation, restructuring, amendments to constitutional documents, and other corporate actions
- Support document management, including scanning, filing, and retrieval of physical and electronic records
- Assist in handling shareholder queries related to corporate information, meetings, and statutory documents
- Liaise with external parties such as auditors, legal advisors, regulators, and service providers under supervision
- Assist in implementing and maintaining corporate governance policies and procedures
- Support governance audits and internal reviews as required
- Provide day-to-day administrative support to the secretarial team
- Assist with ad hoc projects and assignments related to company secretarial and compliance matters
Requirements
- Bachelor’s degree in Law, Business Administration, Commerce, Corporate Governance, or a related field
- Part-qualified or pursuing professional company secretarial qualifications (where applicable)
- 0–2 years of relevant experience in a company secretarial, legal, or compliance role
- Prior internship or training in a company secretarial firm or corporate legal department (desirable)
- Basic understanding of company law and corporate governance principles (desirable)
- Strong organisational and time-management skills
- High level of accuracy and attention to detail
- Good written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems
- Willingness to learn and adapt in a regulatory environment
- Ability to work independently as well as part of a team
- Professional and ethical approach to work (personal attribute)
- Proactive and reliable with a positive attitude (personal attribute)
- Ability to work under pressure and meet statutory deadlines (personal attribute)
- Strong sense of responsibility and accountability (personal attribute)
Benefits
- As well as a competitive salary, discretionary annual bonus, and a minimum 24 days of annual leave (with the option to buy more)
- Excellent benefits package
- Flexible, hybrid working
- Private health insurance
- Life assurance
- Income protection
- Enhanced pension contributions
- Occupational maternity and paternity pay
- Access to company volunteering days
- Electric Vehicle (EV) leasing scheme
- Employee assistance programme with retail discounts and savings
- Generous employee referral scheme
- Regular sports and social events
- Free Cheltenham bus travel
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
company lawcorporate governancestatutory filingsdocument managementminute draftingstatutory registers maintenancecorporate records managementincorporationrestructuringcorporate actions
Soft Skills
organisational skillstime-management skillsattention to detailwritten communicationverbal communicationdiscretionindependenceteamworkproactive attitudereliability
Certifications
Bachelor’s degree in LawBachelor’s degree in Business AdministrationBachelor’s degree in CommerceBachelor’s degree in Corporate Governanceprofessional company secretarial qualifications