Assistant Company Secretary
Phoenix Group
full-time
Posted on:
Location Type: Hybrid
Location: London • United Kingdom
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Salary
💰 £75,000 per year
About the role
- Manage the full cycle of governance meeting support—from agenda planning and paper guidance to pack collation, minutes, and action tracking.
- Work closely with the Chair of a Group or Life Company Committee, prepare high quality committee papers, and support the Group Company Secretary with selected ExCo meetings.
- Lead important annual activities, including Terms of Reference reviews, committee evaluations, and effectiveness assessments.
- Coordinate NED appointments, inductions, and training, and maintain the Board and Committee education programme.
- Provide corporate governance and company law advice, contribute to all areas of team, and deputise for your peer group when required.
- Manage Company Secretariat risk policies, drive continuous improvement through updated processes and smarter ways of working, and may support Company Insurance responsibilities during periods of absence.
Requirements
- Strong company secretarial and corporate governance experience from within a Financial Services firm
- Proven experience supporting Boards and Committees, including agenda planning, meeting cycle management, pack collation, minutes, and action tracking.
- Ability to draft and quality assure high standard Board and Committee papers, demonstrating excellent written communication and attention to detail.
- Experience working closely with senior stakeholders, including Chairs, NEDs, ExCo members, and governance or risk leads.
- Good understanding of corporate governance frameworks, UK Corporate Governance Code, Company Law, and relevant regulatory requirements.
- Experience coordinating annual governance activities, such as Terms of Reference reviews, committee evaluations, and effectiveness assessments.
- Knowledge and experience of NED appointment processes, induction planning, and training coordination.
- Ability to provide clear, practical governance advice and support ad hoc listed company or continuing obligations work.
- Strong organisational and planning skills, with the ability to manage multiple priorities and work to tight deadlines.
- Proactive, improvement focused mindset, able to design and maintain process documentation and drive enhancements to ways of working.
- Ability to horizon scan emerging governance, regulatory, and market developments, translating insights into practical actions.
- Confidence to deputise for senior colleagues, including supporting the Deputy Company Secretary and covering Company Insurance responsibilities where needed.
- Excellent interpersonal skills, with the ability to build strong relationships and promote the Company Secretariat function across the organisation.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
corporate governancecompany secretarialagenda planningmeeting cycle managementpack collationminutes draftingaction trackingTerms of Reference reviewscommittee evaluationseffectiveness assessments
Soft Skills
written communicationattention to detailorganisational skillsplanning skillsproactive mindsetrelationship buildingability to manage multiple prioritiesability to work to tight deadlinesconfidencehorizon scanning