Penn Information Systems & Computing

Infrastructure Engineer

• Supports the University's physical communications infrastructure serving as a subject matter expert on fiber optic cabling, communications pathway design (OSP/ISP) and is the escalation point for troubleshooting
• Maintains campus communications infrastructure mapping using the University-selected GIS platform for accuracy
• Resolves complex networking problems involving fiber optic and copper cabling infrastructure
• Specifies and supervises the installation and completion of conduit, pathways, cables, and circuits
• Plans, designs, develops and installs building and campus physical infrastructure to support network, voice, and life safety technologies
• Protects the University’s communications assets during construction and renovation
• Functions as high-level support for networking questions from network and IT Support Specialists
• Tracks, evaluates and specifies new physical networking technologies and products
• Facilitates a safe work environment by correcting hazardous conditions and ensuring safety standards

OSP & ISP Infrastructure Engineer

Administrative Assistant

• Purchase goods and services for the Large Animal Hospital
• Reallocate weekly credit card charges for Hospital Pcard holders
• Place service calls for water coolers and other services
• Monitor monthly P-Card closing schedule
• Review and approve travel & expense reports
• Manage assets for the Large Animal Hospital including tagging retired equipment
• Ensure HR Poster compliance and manage contracts

Financial Administrative Coordinator

Therapist

• Coordinate grant funded projects and day-to-day functioning of the Center
• Assist in data management, scheduling patients, and project management assistance
• Carry out research tasks including literature reviews and manuscript preparation
• Database development and management, and conducting data analysis

Psychology Technician – Psychotherapy

Events

• Ensure systems for management and logistical execution of events are developed and executed
• Handle logistics for multiple events simultaneously
• Serve as a knowledge expert in Cvent software
• Assist Director with high level Law School events
• Ensure coordination of the Penn Carey Law events calendar
• Develop reports on events and maintain data sources
• Manage logistics for a variety of Law School events
• Organize travel and hotel reservations for guests
• Develop and implement systems for making hotel block reservations
• Staff conferences and symposia; prepare materials and manage reservations
• Perform event follow up and collaborate with event partners

Assistant Director – Conferences and Events

Human Resources

• Overseeing core human resources functions and BSD central administrative operations
• Providing hands-on HR partnership across a complex, multi-unit organization
• Advising supervisors and managers on employee and labor relations matters
• Managing student hiring processes supporting more than 300 student hires annually
• Ensuring compliance with University policies and employment requirements
• Conducting and managing workplace investigations

HR Generalist – Administrative Operations

Director

• Develop, coordinate, and assess programming for roughly 18,000 graduate and professional students
• Collaborate with other campus centers and departments for targeted programming
• Supervise program coordinator and a team of fellows to assist with professional development
• Lead and facilitate academic writing and research communication workshops
• Coordinate annual Three Minute Thesis competition and writing retreats
• Develop and maintain a programming calendar to ensure diverse and well-executed events
• Assist in advising and supervising GAPSA programs and student events
• Maintain leadership manuals, guidelines, and websites for graduate student leaders
• Support the Grad Center Executive Director on programming and operations
• Represent the Grad Center at open houses and resource fairs
• Solicit and analyze feedback from students to refine programs and outreach

Associate Director – Student Programs

Analyst

• Research and analyze data to provide clients with salary offer and adjustment recommendations
• Evaluate job descriptions to determine appropriate classification, job level, and job profile
• Provide advice and guidance to clients regarding salary management and compliance issues
• Monitor pay practices to ensure compliance with applicable laws, regulations, and policies
• Support annual merit increase program and special projects

Senior Compensation Analyst

• Manage the planning and execution of education and community-focused programs
• Oversee program logistics before, during, and after delivery
• Support community engagement initiatives and partnerships
• Assist with data collection, reporting, and analysis
• Support the Director in executing integrated education campaigns

Assistant Director of Education and Outreach

Clinical Research

• Coordinate and supervise clinical research studies
• Provide operational support for research activities within the Clinical Research Unit (CRU)
• Manage detailed project operations and adhere to study protocols
• Execute study protocols and prioritize study team efforts
• Oversee data collection, research billing, and SOP development
• Actively manage ongoing projects and troubleshoot operational issues
• Report study progress
• Provide cross-functional support to Clinical Research Coordinators
• Oversee onboarding and training for various research roles
• Provide administrative support for events and meetings

Clinical Research Project Manager

• Coordinates research administrative activities in support of investigators and project leaders.
• Prepares documentation, assists with data entry, tracking, and reporting, and supports compliance requirements.
• Participates in research meetings, maintains accurate records, and contributes to the preparation and dissemination of reports, manuscripts, and other research outputs.
• Provides administrative & research support to a preeminent professor in the Perelman School of Medicine for his research, teaching, and speaking responsibilities.
• Conducts research of relevant topics utilizing library and electronic methods, interviews, and on-site visits.
• Proofreads and edits speeches and course-related materials.
• Provides background research for media appearances on television, radio, and other media.
• Compiles and analyzes data, organizes and synthesizes existing academic research material.

Research Administrative Coordinator

• Collecting, maintaining, and organizing all questionnaires, assessments, demographic data, and imaging data of the participants
• Conduct recruitment, will screen and enroll potential study patients as specified per protocol
• Perform regulatory duties such as preparation and submission of regulatory documents through the IRB
• Interest in and capability of developing skills across a number of research methodologies, neuroimaging software, and data analysis tools
• Work hours will include evenings and Saturdays as needed to accommodate MRI scan calendar openings
• Position is contingent on continued funding

Clinical Research Coordinator A, Data Collection

• Coordinate trial-related activities to ensure execution of trials per protocol and regulatory compliance.
• Maintain regulatory documents per sponsor requirements, University of Pennsylvania, FDA, and GCP standards.
• Prepare for and participate in study monitoring and audit visits.
• Communicate with potential patients, perform pre-screening, scheduling, consenting, and enrolling patients.
• Ensure all enrolled subjects have documented eligibility checklist and signed consent forms.
• Coordinate research visits; maintain source documentation, data collection, and complete CRFs.
• Obtain, handle, process, transfer/ship biospecimens when applicable.
• Track AE/SAE, maintain documentation, and study logs.
• Coordinate with regulatory specialists for necessary reports.
• Conduct follow-up phone calls to participants; track participants through timepoints.
• Upload data to relevant databases, perform data QC and address queries.
• Perform research billing reviews and subject reimbursements when applicable.
• Document all trainings and essential correspondence related to study.

Clinical Research Coordinator A/B

• Coordinate trial related activities to ensure the execution of the trials adheres to the protocol and regulatory compliance; maintaining regulatory documents per sponsor requirements, University of Pennsylvania, FDA, and GCP standards and guidelines; preparing and participating study monitoring and audit visits.
• Communicate with potential patients, pre-screening, scheduling, consenting, and enrolling patients; ensuring all the enrolled subjects have documented eligibility check list and signed appropriate version of consent.
• Coordinate research visits; maintaining source documentation, data collection and completing CRFs; obtaining, handling, processing, transferring /shipping of biospecimens when applicable.
• Track AE/SAE, maintaining documentation, and study logs; coordinating with regulatory specialist when regulatory entities report is needed, such as reportable AE/SAE deviations.
• Conduct follow up phone calls to participants; includes tracking participants through the timepoints, uploading data to relevant databases; perform data QC and address queries.
• Perform research billing review, subject reimbursement when applicable; documenting all trainings and essential correspondence that related to study.
• Attending study related meetings and other meetings as required, maintaining/ordering study materials as needed.
• Adhere to all University of Pennsylvania, ICF, and FDA guidelines.

Clinical Research Coordinator – B/C

• Serve as the first point of contact for a large student population
• Oversee the campus visit program from concept to execution
• Assist with various initiatives and handle data entry into web-based systems
• Coordinate office projects and initiatives and perform general office duties

Administrative Coordinator, MBA Admissions

• Provide leadership and management for Venture Lab’s pitch competitions.
• Enable Venture Lab to deliver co-curricular learning opportunities in innovation and entrepreneurship.
• Connect students to Penn alumni leaders and experts for mentoring and networking support.
• Responsible for strategy, program design, and end-to-end execution of competitions.
• Lead the annual Startup Challenge and multiple pitch nights throughout the academic year.
• Collaborate with the Venture Lab founders team to manage the Summer at Venture Lab initiative.
• Prepare management reports and presentations for Venture Lab leadership.
• Maintain performance measurement frameworks and analyze program data for improvements.