Associate Director of Operations

Penn Information Systems & Computing

Associate Director of Operations managing finance operations at Wharton School of the University of Pennsylvania. Overseeing purchases, hiring, and operational workflows for the finance pillar.

Posted 5/27/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesSenior💰 $65,628 - $72,000 per yearWebsite

About the role

Key responsibilities & impact

Oversee department purchasing, including purchase orders and additional payments.
Execute and review transactions to ensure accuracy, compliance, and timeliness.
Advise team members on purchasing best practices and support competitive bidding processes.
Lead the development, standardization, and ongoing refinement of operational systems and workflows.
Establish and maintain tools such as Asana templates and shared calendars.
Manage the administrative end-to-end hiring and onboarding processes.
Oversee the administration of travel and reimbursement processes for external guests.
Develop and maintain reporting tools and dashboards for project visibility.

Requirements

What you’ll need

Bachelor’s degree required.
2-3 years of experience in business, operations, or project coordination.
Experience managing purchasing, hiring, and/or administrative operations for a team.
Demonstrated experience improving operational processes or implementing workflow systems.
Experience coordinating projects involving multiple stakeholders.
Strong organizational, analytical, and communication skills.
Familiarity with University policies, procedures, and financial systems preferred.
Experience using project management or workflow software, such as Asana and Smartsheet preferred.

Benefits

Comp & perks

Health, Life, and Flexible Spending Accounts: comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Tuition assistance for you, your spouse, and dependent children.
Generous retirement plans to help you save for your future.
Substantial amount of time away from work each year.
Long-Term Care Insurance for faculty and staff.
Wellness and Work-life Resources programs and resources.
Professional and Personal Development opportunities.
Access to University resources such as libraries and athletic facilities.
Discounts and Special Services on various goods and services.
Flexible work hours and options for creative approaches to work.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchasing managementtransaction accuracycomplianceoperational systems developmentworkflow standardizationreporting toolsdashboard developmentproject coordination

Soft Skills

organizational skillsanalytical skillscommunication skillsleadershipteam advising

Certifications

Bachelor’s degree