Development Assistant – International Development and Operations

Penn Information Systems & Computing

Development Assistant providing key administrative support for the International Development office at the University of Pennsylvania. Involved in daily operations, travel arrangements, and donor communication.

Posted 5/27/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $19 - $23 per hourWebsite

About the role

Key responsibilities & impact

Provide day-to-day administrative support for AVP including calendar management, coordinating complex travel arrangements, reimbursements, research, and database updates.
Provide frontline customer service on behalf of AVP and team.
Maintain file organization system for physical and digital files.
Support planning and set-up of internal meetings and events.
Manage international mailings and shipping on behalf of the team.
Complete all Concur travel expense reports on behalf of AVP and frontline fundraisers.
Pay invoices, create purchase orders, and collaborate with DAR Finance on payment management.
Maintain and order office supplies, coordinate catering or event supplies.
Prepare and track gift agreements for commitments of $25,000 or more.
Provide international gift support, liaising with Gifts and Accounts Administration.
Manage International Travel Calendar and communicate about DAR international travel and events.
Provide backup administrative support to the Program Coordinator and other projects as needed.
Observe and maintain confidentiality of all privileged information.

Requirements

What you’ll need

High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
Knowledge of higher education and/or not-for-profit sectors desirable.
International experience preferred, including living, working, and/or studying abroad.
Demonstrated experience working with diverse international constituent groups.
Sensitivity to the cultural values of Penn’s diverse international community.
Ability to function with a high degree of independence in carrying out responsibilities.
High degree of competency with computer software programs including database management skills, Microsoft Office Suite, internet research.
Excellent verbal and written communication skills.
Occasional evening and/or weekend work required.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities
Wellness and Work-life Resources
Tuition benefits
Long-Term Care Insurance
Discounts and Special Services
Adoption Assistance
Flexible Spending Accounts

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel arrangementsdatabase managementexpense reportinginvoice processingpurchase order creationgift agreement preparationevent planningfile organization

Soft Skills

customer serviceconfidentialityindependencecultural sensitivitycommunication

Certifications

High School DiplomaGED