Passero Associates

Executive Assistant

• Provide administrative and document support for proposals, contracts, and marketing materials, including formatting, proofreading, coordination, and compliance support as needed.
• Assist with the preparation, tracking, and organization of AIA contract documents and other A/E/C-related agreements.
• Support proposal and project information management using the firm’s CRM system (Deltek Vantagepoint), including data entry, updates, and basic reporting.
• Serve as a key point of contact for internal and external customers, delivering exceptional client service.
• Coordinate calendars, meetings, and office workflows to ensure smooth daily operations.
• Maintain organized digital and physical filing systems.
• Support office administration functions, including coordination with vendors and internal teams.
• Assist with marketing-related tasks as needed, including basic graphic design, social media support, or proposal assistance (as applicable).
• Contribute to a professional, welcoming office environment and support team collaboration.