Paradox

Executive Assistant – EdTech

Paradox

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇦🇪 United Arab Emirates

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Job Level

Mid-LevelSenior

Tech Stack

React

About the role

  • Own the founder’s operating system: inbox, calendar, priorities, and follow-through
  • Manage personal admin: banking, leases, visas, real estate, payments
  • Coordinate travel and podcast logistics
  • Investing & Real estate management
  • Negotiate with banks, vendors, service providers
  • Supports the complete follow-up of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting ...)
  • Build scalable operating systems (processes, tools, AI, knowledge base)
  • Ensure invoices, contracts, and documentation are consistently tracked and resolved
  • Manage the onboarding of employees in Dubai (Signature of contracts, administrative ...)

Requirements

  • 3+ years of experience, supporting C-Suite or a demanding founder
  • A strong sense of service: you love to make life easier for others and you have a sense of service
  • You do whatever it takes to make things happen
  • Drive & Problem Solver: You work hard because you love it, you own things and get them done
  • You love to execute
  • Don’t miss deadlines
  • Thrive in Chaos, you anticipate needs, and you don’t have to always be told what to do, Must be flexible and able to quickly react to last-minute changes
  • AI & Digital savvy (We are quite obsessed with Notion, Airtable, and new digital tools)
  • Execution-focused and able to produce results with little direction
  • High level of attention to detail
  • Mind Reader & Communication
Benefits
  • 5 paid days to contribute to our non-profit: The Paradox Foundation, dedicated to inspire and empower teenagers
  • 350€ per year paid by the company to take care of yourself (for your gym, or dance class or whatever make you feel great)
  • 150€ of books or education - At Paradox, we are learner lovers and we want to support you in that
  • 6 1:1 coachings - A Paradox Coach supporting you on anything personal or professional, we want you to live your best life
  • Annual team building / Team retreats to get together - you receive your plane ticket to join us by the pool and have a good time together, or brainstorm the next crazy challenge.
  • Flexible working hours
  • A remote culture from day one with the freedom to work from wherever you want

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementadministrative managementaccounting managementcontract negotiationreal estate managementtravel coordinationinvoice trackingprocess buildingproblem solvingdeadline management
Soft skills
service orientationflexibilityattention to detailexecution focusanticipation of needscommunicationdriveadaptabilityself-motivationthrive in chaos