Pancreatic Cancer Action Network

Senior Manager, Program Operations – Scientific & Medical Affairs

Pancreatic Cancer Action Network

full-time

Posted on:

Location Type: Remote

Location: California • United States

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Salary

💰 $75,000 - $90,000 per year

Job Level

Senior

About the role

  • Collaborate with SMA leadership to ideate, prioritize, and implement departmental strategies
  • Facilitate and coordinate the development of SMA’s annual strategic plan and budget
  • Support coordination of PanCAN’s annual Scientific Summit
  • Provide administrative assistance to the Chief Scientific and Medical Officer and the Chief Business Officer; may also support other Scientific Medical Affairs leadership as needed
  • Develop and maintain a consistent and effective meeting management process structure and appropriate cadence (e.g., leadership team, extended leadership team, all hands, governance/sponsor meetings and operations/business reviews)
  • Facilitate communication of pertinent updates and organizational-wide policies/procedures
  • Track and report on key metrics of the pancreatic cancer field, including federal funding for research, clinical trials, patient outcomes, and the research community
  • Coordinate and facilitate outreach to PanCAN’s research community for key meetings, communications, and project management as needed
  • Coordinate, track and report on PanCAN SMA metrics associated with all PanCAN programs for internal and external use
  • Project manage Grants and associated research activities including coordinating receipt of grantee deliverables and disbursement of grant funds, and tracking grantee progress, financial and milestones reports and new grantee paperwork
  • Create, maintain and execute Grants program policies, Standard Operating Procedures (SOPs), and tracking systems including owning oversight of Grant tracking portal (Proposal Central) and SharePoint site for document management
  • Coordinate negotiation and execution of grant agreements across internal stakeholders, legal counsel and research institutions
  • Manage internal coordination on Grants information sharing and operations with Finance, Development, Community Engagement and Marketing
  • Maintain calendar for critical activities for business development, sponsorship, or partnership opportunities; track and report on key activities, deliverables, and pipeline opportunities
  • Organize and facilitate team meetings with external stakeholders as needed
  • Track and follow-up on action items associated with key partnerships as required
  • Facilitate the receipt, review, approval, and execution of Data Use Agreements (DUA) for PanCAN data sharing
  • Actively track and report on status of DUAs and PanCAN data collaborations

Requirements

  • 5+ years of relevant program management experience in scientific or medical field / industry
  • Advance proficiency in Microsoft suite (Word, Excel, PowerPoint, and Outlook)
  • Experience and understanding of academic organizational structures a plus
  • Experience working for a philanthropy and/or non-profit organization preferred
  • Fluency of experience in ProposalCentral or other e-grant management systems highly desired
  • Experience with financial software, such as Vena, and Salesforce CRM preferred
  • Experience with Altum Dimensions research database and NIH RePORTER highly desired
  • Strong writing and communication skills
  • Must be able to work independently, have excellent interpersonal and relationship-building skills, and work productively and successfully in a team
  • Ability to prioritize tasks, think clearly under pressure, meet tight deadlines, and thrive with minimal supervision in a fast-paced, growing environment
  • Carry out all responsibilities in an honest, ethical, and professional manner
Benefits
  • Competitive salaries
  • Flexible work arrangements
  • Exceptional time off
  • Health and welfare benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
program managementgrant managementbudget developmentmeeting managementdata trackingreportingproject managementpolicy developmentfinancial managementmetrics analysis
Soft Skills
communication skillsinterpersonal skillsrelationship-buildingindependent workteam collaborationtask prioritizationpressure managementdeadline managementethical conductprofessionalism