Contract Administrator III
Pacific Pros
full-time
Posted on:
Location Type: Hybrid
Location: Los Angeles • California • United States
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Salary
💰 $60 - $71 per hour
About the role
- Serve as Owner's representative.
- The Contract Administrator reports to the Project Controls Manager.
- Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
- Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions
- Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
- Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
- Prepare draft award recommendations and Board reports
- Conform final contract documents
- Prepare required reports and contractual correspondence
- Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
- Assist in Contract standardization process
- Monitor all aspects of contract compliance
- Assist in resolving problems and disagreements between contractors and LAWA
- Review contractor invoices for contractual compliance
- Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
- Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
- Prepare Change Documents
- Route Change Documents for signature and tracks status
- Create and distribute change reports and analysis
- Support the project management team in maintaining timely and effective change support processes, procedures and systems
- Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
- Ensure that changes properly encumber contractual capacity and budget
- Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
- Assist with implementation of trend and change support programs
- Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders
Requirements
- Minimum of 10 years of relevant experience in administration of commercial/government contracts
- Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
- Proven accuracy, reliability and completeness in job accomplishment
- Effective oral and written communication skills
- Must be able to interface with a variety of people with different technical levels and educational backgrounds
- Must be detail oriented and highly organized
- Must be able to produce accurate and timely results while maintaining a customer service attitude
- Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
- Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
- Experience supporting Multiple Award Task Order Contracts.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
contract administrationprocurementbillingscomplianceRFPRFBcontractual correspondencecontract compliancechange managementaudit
Soft Skills
self-starterproactiveresults-orientedeffective communicationdetail orientedhighly organizedcustomer servicecollaborationproblem resolutionleadership