Pacific Pros

Administration

• Serve as Owner's representative.
• The Contract Administrator reports to the Project Controls Manager.
• Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
• Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions
• Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
• Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
• Prepare draft award recommendations and Board reports
• Conform final contract documents
• Prepare required reports and contractual correspondence
• Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
• Assist in Contract standardization process
• Monitor all aspects of contract compliance
• Assist in resolving problems and disagreements between contractors and LAWA
• Review contractor invoices for contractual compliance
• Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
• Prepare Change Documents
• Route Change Documents for signature and tracks status
• Create and distribute change reports and analysis
• Support the project management team in maintaining timely and effective change support processes, procedures and systems
• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
• Ensure that changes properly encumber contractual capacity and budget
• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
• Assist with implementation of trend and change support programs
• Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders

Contract Administrator III