Pacific Health Group

Executive Assistant

Pacific Health Group

full-time

Posted on:

Location Type: Hybrid

Location: San Marcos • California • United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • ***Executive Support & Administration***
  • Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
  • Draft, proofread, and prepare correspondence, reports, and presentations.
  • Serve as the primary point of contact for the executive, screening calls, emails, and communications.
  • Handle confidential information with the highest level of discretion.
  • ***Meeting & Event Coordination***
  • Plan, organize, and execute meetings, board sessions, and company events.
  • Prepare agendas, materials, and follow-up action items.
  • Document meeting minutes, track deliverables, and ensure accountability on next steps.
  • Support ad hoc projects and initiatives led by the Executive Team.
  • ***Project & Office Management***
  • Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
  • Anticipate executive needs and proactively resolve potential issues.
  • Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
  • Maintain efficient office systems and oversee internal communications to ensure alignment across teams.
  • ***Travel & External Engagement***
  • Arrange and coordinate business travel, accommodations, and itineraries.
  • Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
  • Build and maintain relationships with stakeholders, vendors, and partners.
  • Prepare briefing documents, presentations, and communication materials tailored to external stakeholders

Requirements

  • ***Education & Experience***
  • Bachelor’s degree in Business Administration or related field preferred
  • 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership
  • ***Knowledge & Skills***
  • Exceptional organizational, time management, and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
  • Strong research and analytical skills
  • High level of discretion and integrity in handling sensitive information
  • ***Other Requirements***
  • Reliable transportation and flexibility to work occasional evenings or weekends as needed
Benefits
  • **Time Off & Leave**
  • 160 Hours of Paid Time Off (PTO)
  • 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
  • 4 Paid Volunteer Hours per Month to support causes you care about
  • Bereavement Leave, including Fur Baby Bereavement
  • **Health & Wellness**
  • 90% Employer-paid Employee-Only Medical Benefits
  • Flexible Spending Account (FSA)
  • Short-Term & Long-Term Disability | AD&D
  • Employee Assistance Program (EAP)
  • **Financial & Professional**
  • 401(k) with Company Match
  • Monthly Stipend
  • Opportunities for professional development and internal growth
  • **Culture & Perks**
  • Employee Discounts via Great Work Perks and Perks at Work
  • Quarterly In-Person Events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementcorrespondence preparationreport draftingpresentation preparationproject managementbudget trackingtime managementmultitaskingresearch skillsanalytical skills
Soft Skills
organizational skillscommunication skillsdiscretionintegrityrelationship buildingproblem-solvingproactive approachattention to detailflexibilityadaptability