OutSta

Executive Assistant

• Manage payments and invoicing with accuracy
• Provide professional customer service in Spanish, French, and English
• File, organize, and maintain documents and records
• Liaise with internal teams, vendors, and external partners
• Coordinate travel bookings and manage executive itineraries
• Provide day-to-day executive and administrative support

Trilingual Executive Assistant

Appointment Setter

• Own the front-end sales pipeline, managing cold and warm leads from the CRM.
• Execute 50–100+ daily outbound touchpoints (calls, texts, emails, DMs) to book qualified appointments.
• Qualify leads using a proven framework to assess goals, budget, authority, and fit for high-ticket coaching.
• Book appointments directly into coach calendars, setting clear expectations to ensure high show-up rates.
• Re-engage old leads, no-shows, and past prospects with tailored outreach.
• Meticulously manage and update all lead activities and statuses in the CRM.
• Use AI tools (call recording, LLMs like ChatGPT) to review calls, draft messages, and improve performance.
• Participate in regular coaching, roleplays, and feedback sessions to continuously improve scripts and handling of objections.

High-Ticket Appointment Setter – Health & Performance Coaching

Accountant

• Full-cycle bookkeeping and accounting (AR, AP, GL, journal entries)
• Prepare and manage cash flow statements
• Bank and credit card reconciliations
• Execute wire transfers and manage banking transactions
• Act as the primary point of contact with banks and factoring companies
• Handle borrowing base reports, lender/factor reporting, and compliance
• Work directly with factoring companies (e.g., Hilldun or similar)
• Support ERP accounting processes (BlueCherry or similar apparel ERPs)
• Assist with financial negotiations related to cash flow and lending

Senior Accountant

Social Media Manager

• Manage and post content across social media platforms (Instagram, Facebook, LinkedIn, TikTok, etc.)
• Create engaging, on-brand captions relevant to the automotive or related industry
• Perform basic photo and video editing (reels, short clips, simple graphics)
• Schedule posts and maintain a consistent content calendar
• Monitor comments and messages and engage with followers
• Track basic performance metrics (reach, engagement, growth)

Bilingual Social Media Manager

SEO Marketing

• Develop and execute SEO strategies to increase organic traffic
• Conduct keyword research relevant to the automotive or related industry
• Optimize website pages, blogs, and landing pages (on-page SEO)
• Manage technical SEO basics (site structure, metadata, internal linking)
• Collaborate with content and social teams on SEO-friendly content
• Monitor rankings, traffic, and performance using SEO tools
• Provide regular performance reports and recommendations

SEO Specialist

Bilingual

• Handle inbound and outbound phone calls with professionalism
• Maintain regular updates and communication with clients
• Assist in streamlining workflows and operational processes
• Manage and update social media accounts as needed
• Provide administrative support, including task tracking and documentation
• Use Excel for data entry, reports, and basic analysis
• Support day-to-day administrative and operational tasks

Trilingual Executive Assistant

High-Ticket Appointment Setter – Health & Performance Coaching

Senior Accountant

Bilingual Social Media Manager

SEO Specialist

Bilingual Business Assistant