OutSta

Data Entry

• Enter, update, and maintain client and case information in the firm’s CRM and case management systems.
• Accurately input medical records, treatment updates, police reports, and other legal documentation.
• Review and verify data for accuracy, completeness, and consistency.
• Assist with organizing and labeling evidence, case files, and supporting documents.
• Handle data cleanup, document formatting, and uploading files to secure databases.
• Track case milestones and follow up with clients or providers for missing information.
• Prepare basic reports, summaries, and case logs for attorney review.
• Support the intake and case management teams with administrative tasks as needed.
• Maintain strict confidentiality in handling sensitive client information in compliance with HIPAA and firm policies.

Bilingual Data Entry

Full-stack Engineer

• Architect, develop, and maintain full-stack web applications and backend services that support integrations and automations
• Design, implement, and manage webhook- and API-based integrations between CareCloud, GoHighLevel, and internal/external systems
• Build reliable data synchronization pipelines with robust error handling, retries, logging, and monitoring/alerting
• Implement secure authentication/authorization (OAuth 2.0, API keys) and enforce data privacy and security best practices
• Collaborate with stakeholders to map workflows, document integration specifications, and deliver iterative improvements
• Troubleshoot production issues, optimize performance, write tests, and produce clear technical documentation

Full Stack Developer – GoHighLevel, CareCloud Integration

Backend Engineer

• Use existing Sketchup models to provide additional detail on architectural plans for construction drawings
• Create elevations for each space with carefully checked measurements for electrical, plumbing etc.
• Create attractive designs and layouts for various projects
• Communicate effectively with client, vendors and team to address client's needs
• Prepare presentations (3D mock-ups and renderings) for clients
• Create quotes for clients and ensure full workflow is followed
• Maintain industry knowledge to stay relevant
• Documentation and record-keeping
• Communication and vendor management

SketchUp Designer

• Conduct detailed cost estimation for construction projects, ensuring accuracy and completeness.
• Perform quantitative surveying to assess project requirements and resources.
• Conduct market research on construction materials, parts, and supplies.
• Maintain contacts with vendors and call potential clients and suppliers.
• Create presentations and prepare bid packages with necessary documentation for submission.
• Manage and maintain back-office operations, including documentation and administrative tasks.
• Create and maintain Excel spreadsheets for cost tracking and project management.
• Develop and update Gantt charts to monitor project timelines and deliverables.
• Collaborate with project teams to gather relevant data and provide recommendations for cost-saving measures.
• Work up to 40-50 hours per week, depending on client needs.

Construction Cost Estimator Specialist

Paralegal

• Prepare legal documents including wills, trusts, powers of attorney, and advance healthcare directives.
• Assist with probate processes, including preparing court filings, managing documentation, and communicating with beneficiaries/executors.
• Conduct legal research to support estate planning strategies and ensure compliance with federal and state laws.
• Support estate-related litigation by preparing pleadings, discovery documents, and trial materials.
• Review, analyze, and draft various real estate contracts, including purchase and sale agreements, leases, and deeds, ensuring compliance with New York state-specific requirements.
• Conduct preliminary title reviews and coordinate with title companies to identify and resolve issues such as liens, easements, and encumbrances.
• Manage real estate transaction closings by preparing closing checklists, coordinating with all parties, and compiling necessary documentation.
• Assist with the preparation of documents related to real estate financing, including mortgage and loan agreements.
• Liaise with clients to gather necessary information, explain legal concepts, and provide case updates.
• Maintain organized and compliant client files, ensuring accuracy and confidentiality.
• Utilize legal case management software (e.g., Lawmatics, Clio, LexisNexis, Westlaw, Casetext, or similar).

Insurance

• Assist with Auto Insurance (preferably Florida) and Home Insurance transactions, including new policies, renewals, endorsements, and cancellations.
• Work directly with the insurance companies we partner with, ensuring accurate communication and processing of policy changes.
• Handle client inquiries regarding policies, coverage, deductibles, premiums, and benefits.
• Answer incoming calls in a professional manner, collect necessary information, and provide accurate guidance.
• Follow established procedures when the answer is unknown, including escalating or following up with the appropriate department.
• Maintain accurate client records, documentation, and correspondence.
• Provide administrative support, including processing payments, sending emails, and handling follow-ups with clients and carriers.
• Support insurance agents and adjusters with client intake and claims documentation.
• Deliver excellent customer service in both English and Spanish; additional languages are a strong plus.

Bilingual Data Entry

Full Stack Developer – GoHighLevel, CareCloud Integration

SketchUp Designer

Construction Cost Estimator Specialist

Paralegal

Bilingual Insurance Assistant