Administrative Operations Partner
OU Education Services
full-time
Posted on:
Location Type: Hybrid
Location: Norman • Oklahoma • United States
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Salary
💰 $40,000 - $50,000 per year
About the role
- Manage complex calendars for designated SLT members, including scheduling, prioritization, and coordination of meetings
- Coordinate recurring leadership meetings, 1:1s, and group sessions, ensuring logistics are prepared in advance
- Prepare and distribute meeting agendas, materials, MS Teams links, room reservations, and follow-up communications
- Draft and send scheduling-related and internal communications on behalf of SLT members
- Track action items and follow up to support workflow clarity and accountability
- Maintain organized documentation systems, shared files, and confidential records
- Coordinate travel arrangements and process expense reports for SLT members
- Serve as the first point of contact for SLT administrative requests and escalate sensitive, high-priority, or ambiguous matters to the Executive Assistant to the CEO
- Oversee day-to-day office operations to ensure a well-maintained, organized, and welcoming environment
- Order and manage office supplies, equipment, and technology accessories
- Coordinate on-site meetings, trainings, and internal events, including logistics, catering, materials, and setup
- Act as the primary on-site liaison for building management, facilities, maintenance, and security
- Coordinate travel, lodging, agendas, and hosting needs for visiting partners, candidates, and team members
- Maintain office documentation, shared calendars, and contact lists
- Identify and implement operational improvements that enhance efficiency and the overall office experience
- Partner closely with SLT members, employees, and cross-functional teams
- Support the EA function by maintaining templates, checklists, and standard operating procedures (SOPs)
- Adhere to established escalation guidelines and leadership support processes
Requirements
- 2–4 years of experience in executive support, administrative operations, office management, or a related role
- Experience supporting senior leaders in a fast-paced environment strongly preferred
- Exceptional organizational and time-management skills with strong attention to detail
- Clear, professional written and verbal communication skills
- Ability to manage competing priorities with discretion and sound judgment
- Proficiency with Microsoft Office (calendar, email, documents); comfort learning new tools
- Professional demeanor with strong interpersonal skills
- Ability to maintain confidentiality and handle sensitive information appropriately.
Benefits
- Competitive salary and benefits package
- 401(k)
- Wellness reimbursement
- Opportunities for professional development and career growth.
- Hybrid work environment promoting work-life balance.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationdocumentation managementexpense reportingtravel arrangementslogistics coordinationoperational improvementsschedulingconfidentiality managementstandard operating procedures
Soft Skills
organizational skillstime-management skillsattention to detailwritten communicationverbal communicationinterpersonal skillsdiscretionjudgmentprofessional demeanorcollaboration