Origin Materials

Senior Executive Assistant

Origin Materials

full-time

Posted on:

Location Type: Remote

Location: California • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $87,000 - $102,000 per year

Job Level

Senior

About the role

  • Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing.
  • This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset.
  • Managing complex calendars, prioritize fast-changing priority meeting requests for three executives
  • Responding on the executive’s behalf when appropriate
  • Bringing items to the executive’s attention
  • Scheduling, arranging, and managing domestic and international travel
  • Submitting and reconciling expense reports
  • Organizing internal and external onsite visits
  • Overseeing document management, including project tracking and sensitive files
  • Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose
  • Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations.
  • Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams.
  • Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently.
  • Fostering communications and follow-through to keep teams aligned and supported.
  • Developing and drafting reports and dashboards that track Supply Team performance.
  • Maintaining confidentiality and managing sensitive information with discretion.
  • When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives.
  • Helps to ensure maximum time-efficiency of the Product Supply team’s executives, developing a thorough understanding of their priorities, preferences, and ways of working.
  • Creating and managing business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports.

Requirements

  • Minimum Qualifications Bachelor’s degree and a minimum of 5 years’ experience as a Senior Executive Assistant or 7+ years in a relevant professional role, 3+ years of which involved supporting multiple VPs simultaneously
  • Experience in a remote work environment
  • Exceptionally organized and efficient, attention to detail and time management to operate effectively with a high degree of autonomy
  • Impeccable integrity with demonstrated ability to manage multiple priorities, maintain confidence and confidentiality in this high-trust role
  • Professional demeanor appropriate for communicating with Origin’s and third parties’ executives
  • Expert level in Word, Excel, Gmail, Google Calendar, and other digital collaborative platforms (Zoom, Quip, Box, NetSuite, Divvy, Perk, and others)
  • Excellent spoken and written English (other languages may be beneficial).
Benefits
  • Health Insurance: Your health is paramount and we've got you covered. Enjoy access to quality health coverage that extends to you and your dependents.
  • 401(k) Retirement Plan: Secure your financial future with our 401(k) plan, designed to help you plan for retirement and build a stable financial foundation.
  • Generous Paid Time Off : We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters.
  • Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services, assisting you in navigating life's challenges, both personal and professional.
  • Flexibility : We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members.
  • Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementexpense report reconciliationdocument managementworkflow developmentreport draftingproject trackingdata analysistime managementautonomy
Soft skills
organizational skillsattention to detailintegrityconfidentialitycommunication skillsrelationship buildingproactive mindsetflexibilityefficiency