Origin Materials

Executive Assistant

• Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing.
• This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset.
• Managing complex calendars, prioritize fast-changing priority meeting requests for three executives
• Responding on the executive’s behalf when appropriate
• Bringing items to the executive’s attention
• Scheduling, arranging, and managing domestic and international travel
• Submitting and reconciling expense reports
• Organizing internal and external onsite visits
• Overseeing document management, including project tracking and sensitive files
• Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose
• Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations.
• Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams.
• Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently.
• Fostering communications and follow-through to keep teams aligned and supported.
• Developing and drafting reports and dashboards that track Supply Team performance.
• Maintaining confidentiality and managing sensitive information with discretion.
• When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives.
• Helps to ensure maximum time-efficiency of the Product Supply team’s executives, developing a thorough understanding of their priorities, preferences, and ways of working.
• Creating and managing business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports.