Operations and Policy Analyst 2, Director of Business Operations
Oregon Department of Human Services
full-time
Posted on:
Location Type: Hybrid
Location: Portland • Oregon • United States
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Salary
💰 $105,000 - $130,000 per year
Job Level
About the role
- Coordinates all administrative and business operation activities of OFRI, including financial, secretarial, general office, records processing and clerical related tasks.
- Serves as primary point of contact for administrative and business operations questions from agency employees and outside contractors.
- Oversees accurate maintenance of personnel and payroll records.
- Coordinates and manages record and file systems; coordinates inventory, and schedules transfer and destruction of agency records; identifies and analyzes records to make certain records are preserved.
- Manages implementation and oversight for M365 email retention for staff and board members.
- Evaluates forms and records systems to make certain they comply with program needs and regulations, identifies deficiencies and decides content of forms.
- Leads recruitment for agency positions ensuring compliance with all applicable guidelines.
- Prepares contracts and agreements, monitors contract progress and compliance.
- Acts as a resource to executive director and board of directors regarding personnel and payroll matters to ensure compliance and understanding.
- Participates in management policy and program planning directly related to office operation.
- Reviews and recommends revisions to administrative rules, policy and procedure manuals.
Requirements
- A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years professional-level evaluative, analytical and planning work.
- Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification.
- Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business.
- Criminal Background Check - This position requires a criminal background check.
Benefits
- Work/life balance and a supportive working environment.
- 11 paid holidays a year.
- Paid sick leave, vacation and personal leave.
- Comprehensive medical, dental and vision plans for employee and qualified family members.
- Optional benefits additions such as flexible spending accounts, term life and more.
- When you become PERS (Public Employee Retirement System) eligible, your base salary will increase by 6.95%, and you will pay the 6% employee contribution to PERS.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
financial managementrecords processingpersonnel managementpayroll managementcontract managementevaluative workanalytical workplanning workcompliance evaluationform evaluation
Soft Skills
coordinationcommunicationleadershiporganizational skillsproblem-solvingresource managementpolicy reviewplanninganalytical thinkinginterpersonal skills
Certifications
Bachelor's DegreeDriver’s LicenseCriminal Background Check