Executive Assistant
Hunt St
Executive Assistant
OptiNizers
contract
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage calendars, appointments, and scheduling across multiple time zones.
- Coordinate internal and external meetings, including agenda preparation and follow-up documentation.
- Handle email and communication management, ensuring timely responses and professional correspondence.
- Maintain organized digital filing systems and track key deliverables.
- Prepare presentations, reports, and other business documentation as requested.
- Serve as the primary point of contact between executives, internal teams, and external stakeholders.
- Support travel planning and logistics, including itinerary preparation, bookings, and expense tracking.
- Monitor project timelines, ensuring that tasks and deadlines are met efficiently.
- Assist in onboarding new team members and maintaining company processes and SOPs.
- Handle confidential information with discretion and professionalism.
- Support executives in strategic decision-making through research and data compilation.
- Anticipate executive needs and provide proactive solutions to minimize administrative bottlenecks.
Requirements
- Minimum 3+ years of experience as an Executive Assistant, Administrative Manager, or similar role.
- Proven ability to support U.S.-based executives in a remote work environment.
- Strong command of written and verbal English communication.
- Excellent organizational and multitasking abilities.
- Discretion and professionalism in handling sensitive and confidential matters.
- Ability to work U.S. business hours.
Benefits
- health insurance
- retirement plans
- paid time off
- flexible work arrangements
- professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementemail managementdocument preparationpresentation preparationreport preparationtravel planningexpense trackingproject timeline monitoringonboardingdata compilation
Soft skills
communicationorganizational skillsmultitaskingdiscretionprofessionalismproactive problem-solvingtime managementattention to detailstakeholder managementstrategic support
