Executive Assistant – C-suite
Optasia
full-time
Posted on:
Location Type: Hybrid
Location: Athens • Greece
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About the role
- Provide high-level executive and administrative support to the Executives across all professional activities.
- Manage a dynamic and international calendar, prioritizing and resolving scheduling conflicts independently.
- Coordinate detailed international travel arrangements, including flights, accommodations, visas, itineraries, and required documentation.
- Prepare materials, agendas, and action items for internal and external meetings; document meeting minutes and ensure timely follow-ups.
- Act as a liaison between the Executives and internal teams, stakeholders, and external partners.
- Handle highly confidential information and documents with integrity and discretion.
- Screen and manage incoming communications, emails, and calls on behalf of the C-Level, ensuring timely and appropriate responses.
- Support the Executives with internal and external presentations, reports, and communications.
- Collaborate cross-functionally to ensure alignment on deliverables and executive priorities.
- Take ownership of special projects and operational initiatives on behalf of the Executives as needed.
- Manage expenses, purchases orders and approvals on behalf of executive team.
Requirements
- Minimum 8 years’ experience in a similar role supporting C-level executive, ideally in a multinational or high-growth company.
- Fluent in English (spoken and written)
- Excellent organizational, prioritization, and time-management skills.
- High level of discretion, professionalism, and trustworthiness.
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Strong interpersonal skills, with a proactive, solution-oriented mindset.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel arrangementsmeeting documentationpresentation preparationexpense managementproject ownershipconfidential information handlingcommunication management
Soft Skills
organizational skillsprioritization skillstime-management skillsdiscretionprofessionalismtrustworthinessinterpersonal skillssolution-oriented mindset