Onboarding Specialist - Value Added Services
AppFolio
Marketing Coordinator, Events
OpenTable
contract
Posted on:
Origin: • 🇺🇸 United States • California, Illinois
Visit company websiteSalary
💰 $28 - $38 per hour
Job Level
JuniorMid-Level
About the role
- Provide comprehensive support for the planning and execution of all event types (B2C diners and B2B restaurants)
- Build and maintain guest lookbooks and attendee data
- Provide on-site event support, assisting with registration, guest services, and ensuring overall event flow
- Assist with vendor research, contracting, coordination, and communication (venues, catering, AV, photographers, DJs, merch)
- Manage logistics including shipping, setup, breakdown, and tracking of swag inventory
- Oversee vendor invoices, contracts, and payment processing; maintain invoice and contract trackers
- Help develop creative briefs outlining event communications, including email campaigns, social media plans, and related materials
- Partner with Brand Studio on creative execution, ensuring timely design and delivery
- Track event expenses, support invoice processing, and maintain accurate budget records
- Ensure timely follow-up on payments and reconciliation of expenses
- Create and deliver recap decks/slides for internal and external stakeholders following major events
- Track social engagement and other event KPIs
- Maintain event calendars, timelines, Monday boards, and project plans
- Ensure deadlines are met and communicate progress effectively
- Provide administrative support for day-to-day team operations
- Partner closely with Marketing, Sales, Product, PR, and Field teams to ensure integrated and impactful event execution
Requirements
- BA/BS degree required
- 2+ years of work experience in digital marketing, events and/or PR
- Passion for food/dining a must; restaurant industry or adjacent experience a plus
- Efficient, highly productive multitasker; self-motivated and flexible; thrives in an entrepreneurial and collaborative environment
- Outstanding communication skills and demonstrated track record working with cross functional teams
- Comfort with data, numbers, trend analysis and technology
- Detail and results-focused
- Proficiency in Google Workspace
- Experience with event management software (e.g., Zkipster), CRM platforms (e.g., Salesforce), and project management tools (e.g., Monday.com) is a plus
- Ability to perform some physical tasks associated with event setup and breakdown
- Willingness to travel up to 20% for events (domestic and potentially nationally)
- If you are located near an OpenTable office, you will be expected to work from that office 2x per week
