OpenAI

Manager, Global Equity Administration

OpenAI

full-time

Posted on:

Location Type: Hybrid

Location: San Francisco • California • United States

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Salary

💰 $162,000 - $180,000 per year

About the role

  • Execute end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions).
  • Run recurring operational cycles by managing timelines, checklists, stakeholder inputs, and issue resolution.
  • Produce audit-ready equity reporting and support accounting, compliance, and reporting needs with accurate, well-documented data.
  • Build and maintain automated reporting (scheduled reports, dashboards, reconciliations) to reduce manual effort and improve speed and accuracy.
  • Support equity system operations (Shareworks or comparable) including troubleshooting, configuration updates, permissions, report builds, and workflow maintenance.
  • Partner with Internal Controls to keep process documentation, narratives, and flowcharts current, and ensure controls are followed consistently.
  • Support new programs and special transactions by coordinating operational steps and ensuring clean execution (including liquidity events such as tender offers).

Requirements

  • 4+ years of progressive equity administration experience in a high-growth environment
  • Strong working knowledge of equity administration platforms (Shareworks preferred or comparable), including reporting and day-to-day workflows
  • Ability to operate with precision and urgency in time-sensitive, high-stakes processes
  • Comfort working across equity data flows with HRIS, payroll, and accounting/reporting partners
  • Strong analytical skills, including advanced Excel and comfort with reporting/analytics tools
  • High ownership and strong prioritization, able to manage multiple workstreams and deadlines
  • Clear communicator who can partner effectively across teams
  • High integrity and sound judgment handling confidential and sensitive information.
Benefits
  • Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
  • Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
  • 401(k) retirement plan with employer match
  • Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
  • Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
  • 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
  • Mental health and wellness support
  • Employer-paid basic life and disability coverage
  • Annual learning and development stipend to fuel your professional growth
  • Daily meals in our offices, and meal delivery credits as eligible
  • Relocation support for eligible employees
  • Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.
  • More details about our benefits are available to candidates during the hiring process.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
equity administrationreportingdata analysisExcelautomated reportingaudit-ready reportingworkflow maintenanceissue resolutionconfiguration updatesstakeholder management
Soft Skills
strong analytical skillsclear communicationhigh ownershipstrong prioritizationability to operate with precisioncomfort in time-sensitive processeshigh integritysound judgmenteffective partnershipability to manage multiple workstreams