Opal Group

Bookkeeper

• Process and manage accounts payable and accounts receivable, including invoice tracking, payments, and collections
• Prepare and maintain accounting reports, including commission reports, employee reports, and financial summaries
• Reconcile credit card statements, bank activity, and merchant transactions
• Request, track, and organize receipts and documentation for credit card and expense transactions
• Maintain accurate customer and vendor records in accounting systems
• Track and monitor operating expenses and support monthly and ongoing reconciliations
• Investigate and resolve billing discrepancies, missing payments, and account issues
• Support ledger preparation, including AR, AP, collections, and reconciliations
• Maintain accurate sales and revenue data within the accounting system
• Assist with financial reporting and data preparation for leadership and the Controller
• Support ongoing projects and accounting workflows to ensure deadlines are met
• Provide professional, responsive support to internal teams and external clients
• Perform general reporting, data management, and administrative tasks as needed to support the accounting function

Accounting Assistant

Operations

• Provide day-to-day administrative and operational support to the Managing Director, including document preparation, reporting, scheduling, follow-ups, and task coordination
• Conduct research on prospective clients, investors, sponsors, and speakers to support sales and event strategy
• Prepare and maintain internal trackers, calendars, and reporting tools to support market awareness, performance monitoring, and planning
• Export, organize, and format data from agendas, reports, and internal systems for use in sales, marketing, and planning initiatives
• Assist with preparing internal team documents, SOPs, benchmarks, and performance materials based on the Managing Director’s direction
• Coordinate client-related tasks such as scheduling calls, collecting materials, confirming deliverables, and managing follow-up communications
• Support sponsor and speaker coordination by tracking materials, deadlines, and marketing deliverables
• Assist with sourcing and coordinating potential event venues through existing client relationships when needed
• Perform light outreach and administrative follow-up with clients and prospects on behalf of the Managing Director
• Maintain accurate records of client, sponsor, and conference data in CRM and internal systems
• Collaborate with internal teams to ensure priorities, deadlines, and communications are properly aligned
• Support sales and audience development activity as needed during slower periods

Operations Assistant

Financial Planning and Analysis

Operations Assistant, Finance Division

Account Executive

• Conduct outreach to prospective clients leveraging multiple channels, including cold calling, emailing, and social media platforms, to drive engagement and secure sponsorship participation
• Identify, pitch, and secure sponsorship opportunities while managing the full sales cycle for sponsorship packages
• Maintain accurate records of all leads, communications, and updates in the CRM database
• Conduct ongoing industry research to identify new leads, enhance conference content, and stay informed on market trends
• Develop and maintain strong client relationships to support retention and identify new business opportunities
• Demonstrate professionalism, strong product knowledge, and a solutions-oriented approach throughout all client interactions
• Attend select conferences to support onsite relationship-building, execution, and client service
• Collaborate with team members to share insights, optimize client engagement efforts, and drive collective results
• Participate in regular team meetings to provide updates, exchange feedback, and contribute to ongoing process improvements

Conference Sponsorship Sales Representative

Marketing

• Create, schedule, and manage marketing content across digital channels to promote Opal Group’s conferences, speakers, and attendees
• Serve as the division’s dedicated digital and onsite marketing representative, producing photos, videos, testimonials, and live content at conferences and across marketing channels
• Execute email marketing campaigns and event promotions to drive registrations and engagement
• Manage and grow social media presence, including LinkedIn and other professional platforms
• Track engagement, performance metrics, and inbound leads from email and social media campaigns
• Maintain accurate records of inbound marketing leads and campaign activity
• Work closely with division leadership to support marketing initiatives and campaign priorities
• Research relevant media outlets, publications, and industry partners to support marketing outreach
• Assist with content editing, proofreading, and quality control across marketing materials
• Collaborate with marketing, graphics, and conference teams to ensure consistent branding and messaging

Accounting Assistant

Operations Assistant

Operations Assistant, Finance Division

Conference Sponsorship Sales Representative

Marketing Coordinator