Ontario Medical Association

People & Culture Coordinator

Ontario Medical Association

full-time

Posted on:

Location Type: Hybrid

Location: Toronto • Canada

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Salary

💰 CA$65,400 - CA$69,490 per year

About the role

  • Managing agile scheduling needs and complex calendars
  • Anticipate needs and proactively resolve administrative roadblocks
  • Handling confidential information with discretion and professionalism
  • Preparing correspondence, briefing materials, and meeting agendas
  • Supporting light project management activities for P&C initiatives
  • Tracking timelines and deliverables
  • Coordinating cross-functional tasks and follow-ups
  • Maintaining project documentation and status updates
  • Reporting & Presentation Support
  • Assist in drafting and formatting compelling visual reports and dashboards
  • Preparing slide decks and briefing notes to support leadership presentations, helping to consolidate key messages or draft speaking notes
  • Ensuring materials are clear, accessible, visually engaging, and aligned with organizational branding
  • Process contracts, purchase orders, and expense reports
  • Monitor departmental budgets and training registrations
  • Liaise with internal teams and external stakeholders to coordinate timing of cross functional activities and ensure smooth operations
  • Coordinate and support meetings, including People Leaders Meetings, consolidating agenda materials, logistics, surveys and documentation
  • Prepare and distribute minutes, action items, and follow-up communications
  • Help plan and coordinate logistics for other events and initiatives upon request, coordinating with stakeholders and enterprise map to determine best timing
  • Collaborate and support ad hoc work and projects in the P&C team upon request, contributing to key division goals and supporting other staff events upon request
  • Serve as the backup for the P&C Executive Assistant as needed, ensuring continuity of support and operations during periods of absence or increased demand.

Requirements

  • College degree/certificate in Human Resources, Business Administration, or other relevant program of study
  • 6 - 9 years of relevant experience
  • Strong organizational, planning, and time‑management skills, with the ability to manage multiple priorities, work independently, and maintain a high level of accuracy and professionalism
  • Excellent communication skills (written and verbal), including drafting presentations, minutes, proofreading documents, and communicating respectfully in all situations
  • Proficiency with Microsoft Office and the ability to quickly learn new systems; demonstrates initiative, problem‑solving, adaptability, and a positive, collaborative approach to change.
Benefits
  • A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
  • A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
  • An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
  • A commitment to growth and development through paid professional development and continuous in-house learning
  • A friendly and flexible hybrid work environment
  • Competitive total rewards package including a hiring salary range of $65,400- $69,490 plus pension plan and a bonus program
  • Exceptional group benefits package, including a spending account and a robust wellness program
  • An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementbudget monitoringdocument preparationreportingpresentation supportcalendar managementconfidential information handlingagenda preparationtimeline trackingcross-functional coordination
Soft Skills
organizational skillsplanning skillstime-management skillscommunication skillsproblem-solvingadaptabilitycollaborationprofessionalismdiscretioninitiative
Certifications
college degree in Human Resourcescollege degree in Business Administration