Ontario Medical Association

People Operations

• Managing agile scheduling needs and complex calendars
• Anticipate needs and proactively resolve administrative roadblocks
• Handling confidential information with discretion and professionalism
• Preparing correspondence, briefing materials, and meeting agendas
• Supporting light project management activities for P&C initiatives
• Tracking timelines and deliverables
• Coordinating cross-functional tasks and follow-ups
• Maintaining project documentation and status updates
• Reporting & Presentation Support
• Assist in drafting and formatting compelling visual reports and dashboards
• Preparing slide decks and briefing notes to support leadership presentations, helping to consolidate key messages or draft speaking notes
• Ensuring materials are clear, accessible, visually engaging, and aligned with organizational branding
• Process contracts, purchase orders, and expense reports
• Monitor departmental budgets and training registrations
• Liaise with internal teams and external stakeholders to coordinate timing of cross functional activities and ensure smooth operations
• Coordinate and support meetings, including People Leaders Meetings, consolidating agenda materials, logistics, surveys and documentation
• Prepare and distribute minutes, action items, and follow-up communications
• Help plan and coordinate logistics for other events and initiatives upon request, coordinating with stakeholders and enterprise map to determine best timing
• Collaborate and support ad hoc work and projects in the P&C team upon request, contributing to key division goals and supporting other staff events upon request
• Serve as the backup for the P&C Executive Assistant as needed, ensuring continuity of support and operations during periods of absence or increased demand.

People & Culture Coordinator

Public Relations

• Delivering a consistently high standard of writing, materials that require little editing, are free of errors and are written in a journalistic style that will engage media
• Preparing communications plans, key messages, news releases, social media and other materials consistent with the OMA brand strategy and standards to support the OMA’s corporate priorities
• Developing issue management and crisis communications plans and strategies as required on OMA initiatives or outside actions that will generate public interest or controversy
• Preparing the OMA president/spokesperson for media interviews by developing key messages, monitoring media and social media activity and developing responses as required
• Providing media training and coaching
• Reporting on and analyzing media metrics to inform best practices
• Monitoring the media landscape to identify new opportunities or changing needs

People & Culture Coordinator

Senior Manager, Media Relations