Field & Events Senior Manager
Inspiren
Job Level
JuniorMid-Level
About the role
- Leading global conference series for the AI and data science community
- Manage sponsor and partner relationships, contracts, onboarding, and partner communication
- Track, manage, and update business development and partner contracts and documentation
- Coordinate partner onboarding: welcome emails, asset collection, and record-keeping
- Support identification of upsell and renewal opportunities
- Draft, process, and track contracts for venues, vendors, suppliers, and service providers
- Liaise with vendors to confirm services and ensure smooth onsite execution (AV, F&B, booth setups)
- Research, source, and coordinate conference swag and branded materials
- Prepare and distribute partner FAQs, booth selection forms, and setup instructions
- Track Eventbrite registrations, team passes, booth orders, and vendor deliverables
- Coordinate with internal teams (content, marketing, ops) and support post-event wrap-up and reporting
Requirements
- 2+ years of experience in account management, business development coordination, or event operations
- Strong communication and organizational skills
- High attention to detail with the ability to manage multiple contracts and timelines
- Proficiency with Google Workspace (Docs, Sheets, Drive), HubSpot or similar CRMs, and Eventbrite (a plus)
- Previous experience working with B2B clients, sponsors, or vendors (a plus)
- Interest or background in data science, AI, or technology events (a plus)
- USA Travel Visa is a plus
