Ogier

Trainee Administrator – Real Estate

Ogier

full-time

Posted on:

Location Type: Hybrid

Location: St Helier • United Kingdom

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Job Level

Entry Level

About the role

  • Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships****
  • Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records****
  • Processing of bank payments, reconciliation of payment logs and approvals****
  • Production and circulation of invoices, fee collection and chasing debtors****
  • Ensuring client records are maintained accurately and with a high degree of integrity****
  • Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced****
  • Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping****
  • Pro-actively taking on additional responsibilities and administration tasks as required ****
  • Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience****
  • Driving personal development using all the resources available

Requirements

  • Strong academic background. Willingness to study towards professional qualification (e.g. ICSA or STEP)****
  • Previous relevant administration experience or enthusiasm to move into a corporate administration position****
  • Excellent written and verbal communication skills ****
  • Working knowledge of MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage****
  • Ability to deal with tasks independently and use own initiative****
  • Responsive and client focused, with strong organisational skills and attention to detail ****
  • Must be committed and driven to achieving excellence for themselves, their client and their team
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrationstatutory filingsbank payments processinginvoice productiondebt collectionclient record maintenancetime recordinganti-money launderingclient due diligencerecord keeping
Soft Skills
communicationinitiativeorganisational skillsattention to detailclient focuscommitmentdrive for excellenceproactivitysuggestive thinkingpersonal development
Certifications
ICSASTEP