Personal Assistant – CEO
Obrela Security Industries
full-time
Posted on:
Location Type: Hybrid
Location: Athens • Greece
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About the role
- Manage and optimize the CEO’s complex calendar, meetings, and appointments
- Prioritize scheduling based on business impact and urgency
- Prepare agendas, briefing documents, and meeting summaries
- Track follow-ups and ensure timely execution of action items
- Manage internal and external communications on behalf of the CEO
- Act as a liaison between the CEO and board members, investors, executives, and partners
- Draft, edit, and review emails, and official correspondence
- Attend meetings alongside the CEO
- Take meeting minutes, capture decisions and action items
- Ensure accurate and professional representation of the CEO at all times
- Provide solutions to personal matters not limited to reminders to the CEO when required including personal calendar.
- Track key initiatives, deadlines, and deliverables
- Maintain organized and secure records of sensitive information
- Handle highly confidential and sensitive information with discretion
- Follow secure communication and data-handling best practices
- Act with a high level of integrity and professionalism
- Coordinate domestic and international travel, including itineraries and logistics
- Manage expense tracking and reimbursements
- Organizing meetings and executive engagements
Requirements
- Proven experience as a Personal Assistant or Executive Assistant supporting a CEO or senior executive
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and trustworthiness
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with calendar and email management tools (Microsoft 365)
- Strong working knowledge of documents and presentation tools
- Experience with task and project management systems is a plus
Benefits
- Dynamic and people-first environment that values respect, agility, and work/life balance.
- Continuous coaching and leadership development, including hands-on exposure to cutting-edge cybersecurity services.
- International career growth opportunities, working with diverse and highly skilled professionals.
- Competitive compensation package, aligned with experience and leadership impact.
- Performance-driven rewards designed to recognize both individual and team success.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementemail managementdocument preparationmeeting coordinationexpense trackingproject managementtask management
Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationprofessionalismdiscretiontrustworthinessability to manage multiple priorities