OakNorth

Executive Assistant – Mat Cover, 7-month FTC

OakNorth

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
  • Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
  • Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
  • Oversee global travel arrangements, including flights, accommodation, and ground transport
  • Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
  • Prepare and format documents, reports, and presentations for both internal and external audiences
  • Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
  • Maintain well-organised electronic filing systems and support smooth information flow across teams
  • Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
  • Handle sensitive information with the highest level of professionalism and confidentiality

Requirements

  • Several years’ experience as an Executive Assistant, reporting directly to C-level (or clearly demonstrated ability to immediately step up into such a role)
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Experience using Concur or similar tools for expense and travel management.
  • Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss.
  • Excellent written and verbal communication skills.
  • A calm, solutions-focused approach, even when things get busy.
  • A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture.
  • Discretion, professionalism, and integrity in everything you do.
Benefits
  • Equity. We want people to have a stake in the business so that all our interests are aligned.
  • 25 days holiday
  • Personalized benefits – opt-in to what matters to you
  • Subsidised Private Medical Insurance with Bupa
  • Enhanced maternity and paternity leave
  • Wellbeing and social events
  • In-house Barista Bar in London office
  • Support causes that matter to you – Volunteering time off
  • Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft OfficeConcurexpense managementtravel managementdocument preparationreport formattingpresentation preparationdiary managementschedule management
Soft Skills
organisational skillsattention to detailwritten communicationverbal communicationsolutions-focusedcollaborative mindsetprofessionalismdiscretionintegrity