NRG Consulting Group

Grants and Contracts Manager

NRG Consulting Group

full-time

Posted on:

Location Type: Remote

Location: California • United States

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Salary

💰 $93,000 - $104,000 per year

About the role

  • Manage outgoing grants from proposal intake to award, amendments, reporting, and closeout.
  • Manage contracts from scope of work intake, amendments, invoice tracking, and closeout.
  • Work closely with the Program Team to forecast grantmaking and contract investments for all foundation programs.
  • Ensure that grant agreements and contracts are executed legally, appropriately, and efficiently.
  • Provide administrative and financial oversight by ensuring invoices conform to grant or contract terms, and are reviewed, processed, and paid in a timely manner.
  • Work with Program Team on project accounting and reconciliation.
  • Assist with the creation of quarterly dockets.
  • Research and analyze grant requests; assist with drafting write ups.
  • Draft grant agreements and contracts.
  • Perform financial due diligence on potential grantee organizations.
  • Develop templates and formats.
  • In coordination with program staff, professionally represent Water Foundation in calls, meetings and correspondence with applicants, grantees, and contractors.
  • Maintain and optimize the grants management system ensuring accurate data entry, and timely workflow routing.
  • Track direct and indirect lobbying.
  • Work with counsel to prepare lobbying reports.
  • Flag potential legal issues for review by counsel.
  • Work with grantees and program officers to assist in identifying direct and indirect lobbying.
  • Support in the Water Foundation’s annual audit.
  • Use grant management software effectively; configure fields, workflows, dashboards, and other reporting tools to meet needs of all stakeholders.
  • Maintain clear auditable documentation; ensure data integrity through consistent, high-quality data entry and oversight.
  • Identify procedural and substantive areas for improving efficiency, consistency, and effectiveness of grantmaking and contracts management.
  • Continuously improves systems in partnership with operations colleagues based on user feedback and best practices.
  • Train colleagues to use and understand the grants management system, planning tools, and policies and procedures.
  • Engage with grantees, contractors, or members of the public to provide timely, consistent information.
  • Coordinate with colleagues to ensure communication protocols are developed and implemented that reflect the professionalism and expertise of the Water Foundation.
  • Compose general correspondence, letters and memos relating to grants and contract administration.
  • Proofread and edit documents with a critical eye for style, grammar, consistency, punctuation and sentence structure, making corrections or recommendations for changes as necessary.

Requirements

  • Minimum 5 years’ experience in grants and contracts management
  • Experience tracking lobbying preferred
  • Experience with GivingData preferred but not required
  • Strong work ethic
  • Self-starter with initiative and good judgment
  • Exceptional organizational skills and the ability to manage extensive documentation and written information
  • Ability to effectively balance numerous deadlines, competing priorities and tasks, and deliver timely work product
  • Capacity to adapt rapidly to changing priorities, objectives, and situations
  • Flexibility in working style, marked by an ability to work closely with a wide range of personality types
  • Excellent communication skills to ensure clear and close coordination with colleagues
  • Adjusts communication style as needed to interact with grantees, funders and other partners while maintaining a professional and courteous manner
  • Ability to resolve conflicts directly and professionally
  • Maintains patience, grace, and humor under pressure
  • Ability to perform tasks with a high degree of accuracy and attention to detail, as well as anticipate informational needs as situations and projects develop
  • Exceptional writing skills
  • Ability to synthesize extensive information into clear, cohesive written products and to compose emails, memos and other written communications understanding target audience and necessary tone and style
  • Outstanding editing skills.
  • Critical eye for grammar, punctuation, and syntax
  • Sufficient technological abilities to comply with confidentiality policies and procedures necessary for the protection of Water Foundation information.
Benefits
  • Excellent benefits package
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grants managementcontracts managementfinancial oversightproject accountingdata entrylobbying trackingdue diligencedocument draftingreportingtemplate development
Soft Skills
organizational skillscommunication skillsconflict resolutionattention to detailwriting skillsediting skillsflexibilityinitiativejudgmentpatience