Procurement

• Works in compliance with NRC policies, tools, manuals and guidelines.
• Supports implementation of the logistics function in line with the action plan.
• Prepares reports on the progress of the logistics activities for which they are responsible, as requested by the supervisor.
• Ensures correct archiving of documents (digital and electronic).
• Encourages and proactively proposes improvements to strengthen the logistics function.
• Implements country-approved logistics strategies.
• Supports supply chain management in accordance with rules and procedures in place.
• Prepares the reports for which they are responsible: monitoring procurements according to approved procurement plans, updating the price list, maintaining the supplier register, contract follow-up, bid opening minutes, monitoring fleet and internet expenses, and tracking kit distribution plans at sites in North Kivu.
• Archiving: responsible for the physical and electronic archiving of logistics documents in accordance with the filing tree and NRC standards.
• Supports the Logistics Team Leader in zone-level market analysis.
• Identifies, anticipates and manages supplier risks.
• Participates in supplier evaluations and updates the supplier database.
• Contributes to the monitoring of framework agreements available in North Kivu.
• Performs any other relevant tasks related to the role.

Logistics Officer – Procurement

Financial Planning and Analysis

• **The purpose of a Finance Coordinator (Partnerships) is to provide support, direction, monitoring, oversight and guidance on financial aspects of the implementation of programme activities through partner organisations. This position is open for Ukrainian nationals only.**
• Implement NRC’s systems and procedures
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirement
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support Finance Manager in procedures and required support team trainings
• Management of Finance Partnership Unit
• Ensure that the accounting, monitoring and reporting are according to procedures
• Support partner and project staff in financial matters
• Maintain budget control and monitor cash flow for Partners
• Consolidate and verify financial reports, fund requests and budgets of Partners in a timely manner
• Maintain standard filing of NRC’s partners records for all financial and accounting deliverables to ensure ease of access during internal/external audit
• Monitor budget utilization of partners
• Participate in the review, monitoring, and capacity building of partners.
• Work with NRC’s partners to ensure that relevant donor finance rules are followed for all grants with periodical reviews of the finance documentation.
• Participate in due diligence assessment of potential new Partners and re-assessment of existing;
• Provide inputs for customising and tailoring Partners Agreements on a negotiation stage and follow-up during planning and implementation stages;
• Provide support to partners to ensure consistent compliance with the terms of sub-grant agreements, including financial management and compliance with donor regulations, as needed.
• Conduct visits to Partners’ offices where necessary for periodical review of records and have a thorough understanding of activities in the field and recommend corrective actions for improvement.
• Under the guidance of Finance Manager to keep track of lessons learned and share with partners during the course of implementation.
• Maintain an efficient system of internal controls which comply with financial guidelines to minimize the risk of fraud or misappropriation.
• Support the NRC finance team in month-end closure routines in close coordination with NRC’s Finance Manager.
• Focal point for annual external organizational audits
• Maintain and update the Partnerships Finance tracker file as per needs
• Team management: 5-7 Finance (Technical) Officers and/or Assistants

Finance Coordinator – Partnership

General

• Implement, operationalize, and maintain information and data management systems.
• Ensure data integrity, quality, security, and accessibility.
• Provide technical support to field teams (Programme and MEAL).
• Lead data validation and compliance processes.
• Produce analyses and visualizations for national management teams and donors.

Information Management – Digital Systems Technical Officer

Attorney

• Monitor and analyse internal displacement by conflict, violence and disasters in East & Southeast Asia
• Upload data on internal displacement into IDMC database in strict adherence to IDMC’s standards for frequency, consistency and accuracy
• Contribute to the analyses of displacement trends in the sub-region
• Contribute to the technical development of IDMC’s monitoring tools
• Maintain and expand IDMC’s network of partners in the sub-region
• Support efforts to strengthen partners’ capacities to monitor and analyse internal displacement
• Support institutional projects when necessary

Logistics Officer – Procurement

Finance Coordinator – Partnership

Information Management – Digital Systems Technical Officer

Data Coordinator – South Asia and the Pacific