Norm Ai

Executive Assistant

Norm Ai

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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Salary

💰 $155,000 - $175,000 per year

About the role

  • Manage and optimize complex calendars for one or more busy executives
  • Resolve scheduling conflicts and proactively prioritize commitments
  • Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
  • Manage, prioritize, and triage incoming messages and correspondence
  • Draft and edit communications on behalf of executives as needed
  • Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
  • Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
  • Arrange travel for executives, including flights, accommodations, dining, and transportation
  • Prepare and manage travel itineraries and any related documentation
  • Perform ad-hoc administrative tasks as needed to support executive effectiveness

Requirements

  • Bachelor’s degree
  • 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
  • Excellent organizational and time management skills, with a resourceful mindset
  • Strong written and verbal communication skills
  • Proficiency in Google Workspace and ability to quickly learn new tools
  • High attention to detail and accuracy
  • Ability to handle sensitive and confidential information with discretion
  • Proactive in identifying and improving inefficient processes
  • Comfortable navigating changing priorities and ambiguity
  • Experience supporting law firm partners
  • Experience planning and managing events
Benefits
  • 401(k) plan with an employer match
  • Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
  • Relocation reimbursement
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementschedulingcommunication draftingtravel arrangementevent planningadministrative supportprocess improvementtime managementconfidential information handlingmeeting coordination
Soft Skills
organizational skillsresourcefulnesswritten communicationverbal communicationattention to detaildiscretionproactivityadaptabilityprioritizationstakeholder management
Certifications
Bachelor's degree