Executive Assistant
Norm Ai
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $155,000 - $175,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage and optimize complex calendars for one or more busy executives
- Resolve scheduling conflicts and proactively prioritize commitments
- Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
- Manage, prioritize, and triage incoming messages and correspondence
- Draft and edit communications on behalf of executives as needed
- Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
- Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
- Arrange travel for executives, including flights, accommodations, dining, and transportation
- Prepare and manage travel itineraries and any related documentation
- Perform ad-hoc administrative tasks as needed to support executive effectiveness
Requirements
- Bachelor’s degree
- 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
- Excellent organizational and time management skills, with a resourceful mindset
- Strong written and verbal communication skills
- Proficiency in Google Workspace and ability to quickly learn new tools
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proactive in identifying and improving inefficient processes
- Comfortable navigating changing priorities and ambiguity
- Experience supporting law firm partners
- Experience planning and managing events
Benefits
- 401(k) plan with an employer match
- Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
- Relocation reimbursement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementschedulingcommunication draftingtravel arrangementevent planningadministrative supportprocess improvementtime managementconfidential information handlingmeeting coordination
Soft skills
organizational skillsresourcefulnesswritten communicationverbal communicationattention to detaildiscretionproactivityadaptabilityprioritizationstakeholder management
Certifications
Bachelor's degree