Norfolk County

Manager

• Key lead for managing and maintaining the corporate asset management plan, program and supporting policies.
• Developing and supervising long-term asset management strategies, and inventory controls for all assets, including fleet, buildings, and site infrastructure.
• Responsible for ensuring the County adheres to its legislative requirements set out in Ontario Regulation 588/2017, passed pursuant to the Infrastructure for Jobs and Prosperity Act, 2015.
• Reinforcing the commitment to the “Strategic Asset Management Policy” and reviewing/updating same as required.
• Caretaker of Norfolk County’s inventory of “core assets” (roads, bridges, culverts, water, storm water and wastewater infrastructure).
• Development and execution of sustainable methodologies for defining and measuring levels of service, complete with a financial strategy for achieving and maintaining desire service targets.
• Maintenance and refreshments of the County’s Asset Management Plan which includes level of service targets, and a lifecycle management strategy supported by a long-term financial plan.
• Develop, implement and monitor best practices for the following key actions involved in asset management:
• Routine inspections and condition assessments.
• Development and execution of data driven routine maintenance programs intended to optimize asset service life.
• Planning and forecasting of data driven rehabilitation/renewal programs intended to achieve/maintain defined service levels.
• Development and maintenance of the supporting financial model necessary achieve and sustain adopted service levels.
• Integrate technical audits, lifecycle replacement analysis and growth resourcing forecasts to develop and recommend a detailed annual and 10-year capital plan (in compliance with PSAB 3150).
• Develop capital reserve plans for major assets and facilities founded on forecasted replacement/rehabilitation needs.
• Research and forecast asset management trends, projecting current activities and programs into longer term needs.
• Identify gaps, opportunities, and risks associated with current infrastructure management approaches and recommended improvements to address same.
• Champion the embedment of a continuous improvement culture that embraces the adoption of change to achieve efficiencies in supporting service operations on an ongoing basis.
• Research and prepare staff reports for Council related to capital asset management.
• Assist in the preparation of the County’s Capital and Operating Budget and related schedules.
• Perform other duties as assigned.

Manager, Asset Management

Software Engineer

• Enables children, youth, adults, seniors and families to develop skills, become engaged in the community, live healthy lifestyles and participate in recreation opportunities through direct program coordination and facilitation
• Accountable for delivery of programs and customer service under the guidance of the Supervisor, Recreation Services
• Facilitate and lead program activities such as sports, games, crafts, workshops, camps, skill/certification based courses, on-line programming and special events for all ages and abilities
• Complete quarterly/session program reports detailing program attendance, program successes and outcomes including recommendations for future or repeat programming
• Liaise with Recreation Coordinators to ensure programming is adapted to participant needs to support an inclusive environment
• Maintain program attendance records and statistics and assist with marketing existing and new programs
• Participate in the delivery of special events offered by Norfolk County
• Prepare and organize program plans for new or existing programs and ensure required equipment and supplies are available
• Purchase necessary supplies and equipment
• Liaise with community partners and interdepartmental divisions regarding community events/initiatives
• Provide on-site customer service during events and rentals
• Provide general administration including balancing daily cash and completing deposit reports, when applicable
• Provide front-line customer service at the Simcoe Recreation Centre Front Desk: respond to telephone and walk-in inquiries, process registrations, issue memberships, process requests for rentals and facility booking, handle complaints and provide information on upcoming events
• Serve as a liaison with participants and/or parents of participants, reinforcing Norfolk County’s customer service, diversity and inclusion
• Adhere to all Norfolk County policies and procedures and maintain positive relationships with fellow staff
• Participate in orientation, training sessions and seasonal program planning
• Assist with ongoing programs or Divisional projects and perform additional duties as assigned by the Supervisor

Recreation Programmer

Financial Planning and Analysis

• Coordinate the financial planning and reporting activities for the preparation and consolidation of Norfolk County’s capital budget ensuring reporting requirements of Council, County Departments/Divisions and Federal and Provincial Governments are met
• Act as a team leader by providing day-to-day supervision and direction to in order to maintain the delivery of effective and quality services
• Coordinates the annual Credit Rating Surveillance
• Supervises debt administration to ensure the County minimizes reliance on borrowing and debt issues are at a competitive rate and properly recorded
• Supervises the administration of Norfolk County’s reserves and reserve funds by assisting in developing and monitoring long term financial strategies for capital projects and operations including but not limited to recommending appropriate reserve targets, adequacy and use of reserves and reserve funds
• Authors, reviews, and provides financial input for Council reports, business cases etc.
• Develops and maintains corporate policies and processes for financial planning and reporting purposes
• To oversee and provide advice and guidance to all departments and divisions on financial planning, accounting and reporting policies and procedures
• To administer the development and facilitation of training programs for corporate capital budgeting and reporting functions and processes to staff, Managers and General Managers
• Manage and maintain the budget system to ensure this system is available to all County Departments/Divisions in order to meet budgeting and reporting requirements
• Manage, maintain and supervise the corporate grant reporting function to ensure Provincial and Federal reporting requirements are met ensuring maximum funding has been secured
• To supervise the development and implementation of variance reporting for Departments/Divisions, Senior Management and Council
• Oversee monitoring and analyzing capital projects and report on status
• Oversee monitoring and communicating capital budget variances ensuring concerned parties are aware of status
• Oversee the year-end accounting processes and analysis including year-end working papers and schedules
• Liaise with Ministry staff in coordinating and managing Norfolk County’s reporting requirements
• To oversee and prepare and present written or verbal reports, policies and procedures and/or recommendations to staff, Managers, General Managers, Council and other government agencies as required
• To supervise the development, review and updating of the County specific intranet areas to provide current and easily accessible information for corporate capital budgets and reporting requirements
• To perform other related duties to assist in all functional areas of Financial Management and Planning department
• Other duties as assigned

Supervisor, Financial Initiatives and Planning

• Assist in developing, overseeing, directing and coordinating the preparation and consolidation of Norfolk County’s operating and capital budgets ensuring reporting requirements of Council and County Departments/Divisions and Federal and Provincial governments are met.
• Coordinate and complete all subsidies, grants and reporting requirements for Norfolk County including researching grants on behalf of the County.
• Act as a primary liaison to Department/Division in providing expert advice, guidance on corporate budget development ensuring compliance with policies and procedures.
• Act as a Financial Business Consultant for Departments/Divisions by providing a wide range of expert guidance and advice on financial planning, accounting and reporting policies and procedures.
• Assist in maintaining and developing the budget system to ensure this system is available to all County Departments/Divisions in order to meet budgeting and reporting requirements.
• Provide consulting, technical expertise, financial/accounting, research assistance and analytical support services to Management and Staff related to capital and operating budgets.
• Develops and maintains reserve and reserve fund long-term projections and reporting requirements as necessary for Development Charges, Discretionary and Legislated reserves/reserve funds.
• Provides debenture administration including compiling documentation for long terms debt issuances, credit rating, annual repayment limit and long-term projections.
• Act as a revenue specialist and be responsible for setting tax rates, completing assessment updates, completion of tax related working papers and FIR schedules, preparation and review of section 357 adjustments and related annual report, reporting of arrears in utility and tax accounts, and provide analysis and training of cash handling practices.
• Prepare and manage financial statements, audits and other financial accountability requirements as required by Federal and Provincial Ministries (for example, the Ministry of Education)
• Participates in larger scale corporate projects/studies (i.e. Development Charges Study, Rate Studies).
• Develops and maintains corporate policies and processes for budgeting and reporting purposes.
• Conducts cost/benefit, risk, trend analyzes and prepares forecasts for business cases.
• Assists departments in developing business plans, including providing financial advisory services with respect to the plan.
• Designs, develops and delivers training programs for corporate budgeting and reporting functions and processes to staff and Managers.
• Monitor and analyze capital projects and report on status.
• Monitor, analyze and communicate operating budget variances ensuring concerned parties are aware of status.
• Coordinate development of user fees and service charges including conducting full cost recovery calculations, researching, analyzing and recommending recovery rates.
• Develop interdepartmental charges including researching, analyzing and recommending recovery methodologies.
• Undertake various financial studies and / or analysis projects to facilitate management decision making, as assigned.
• Reviews and provides financial input for Council reports, business cases etc.
• Assists in the year-end accounting processes and analysis including year-end working papers and schedules as it pertains to Financial Planning and Reporting.
• Liaise with Auditors and Ministry staff in coordinating and managing Norfolk County’s reporting requirements.
• To prepare and present written or verbal reports, policies and procedures and/or recommendations to staff, Managers, General Managers, Council and other government agencies as required.
• Conduct financial studies and impact analysis projects on legislative or regulatory announcements to facilitate management decision making, as required.
• To develop, review and update the County’s specific intranet areas to provide current and easily assessable information for corporate budgets and reporting requirements.
• To establish work priorities and schedules to ensure timelines are met.
• To participate on a wide-variety of committees and/or workgroups as required.
• Perform other related duties to assist in all functional areas of Financial Planning and Reporting and other areas of Financial Services.

Manager, Asset Management

Recreation Programmer

Supervisor, Financial Initiatives and Planning

Senior Financial Analyst (TFT) (CUPE 67.25)