Operations Coordinator
Nivoda
full-time
Posted on:
Location Type: Office
Location: New York City • New York • United States
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Job Level
About the role
- Log, track, and update inventory movements accurately
- Prepare items for internal processing, handovers, and dispatch
- Handle local deliveries and returns to customers and suppliers
- Maintain organized physical and digital intake records
- Oversee the sorting and distribution of incoming mail
- Prepare outgoing mail (envelopes, dispatch, etc.)
- Handle and route incoming queries or calls related to intake and logistics
- Support the collections team by calling and following up with suppliers regarding outstanding payments
- Organize the refreshments and stationery supplies of the office
- Organize bookkeeping and issue invoices/checks when required.
- Organize the coffee/snacks and stationary supplies of the office
Requirements
- 1 - 3 years of experience in an operations coordinator or administrative role
- Confidence, motivation, and resilience to effectively manage office tasks
- Demonstrated ability to optimize organizational performance and delegate responsibilities efficiently
- Professional and positive attitude to work
- Proficiency in basic computer applications, including MS Office
- Proven track record in front office and administrative roles
- Experience in facilitating the setup of new office infrastructure is highly desirable
- Great attention to detail
Benefits
- Opportunity to shape a high-impact function in a rapidly scaling company
- Generous paid time off and wellness policies
- 401(k), health insurance, and benefits package
- Work in a fast-paced, globally connected, innovation-first environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
inventory managementlogistics coordinationbookkeepinginvoice processingoffice infrastructure setup
Soft skills
organizational performance optimizationdelegationattention to detailconfidencemotivationresilienceprofessional attitudepositive attitude