Project Controls Specialist, Cost Analyst
PM2CM, Inc.
ERP
Finance Administrator
NIOX®
full-time
Posted on:
Origin: • 🇺🇸 United States • North Carolina
Visit company websiteJob Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Provide key administrative support for US operations, mainly in accounts payable and office operations.
- Maintain and manage the purchase order system; obtain and track purchase orders for corporate credit card accounts.
- Review and approve vendor invoices and obtain appropriate approvals from budget holders for payment processing.
- Properly code invoices and track spending progress against existing purchase orders and budget.
- Manage, track and report all expenses charged to corporate procurement card.
- Maintain accurate vendor master data in the ERP.
- Review and track expense reports; provide employee training and support related to this process on Concur.
- Maintain working relationships with vendors; assist in management and tracking of company vendor contracts (office operations, IT, building maintenance).
- Maintain accurate and up-to-date process notes for all areas of responsibility.
- Building and office administration: receive vendors, candidates, and other visitors; order meals for office meetings and events; plan special events; order supplies and manage associated contracts; handle maintenance issues, HVAC, Security, key fob assignments; assist US VP on small projects; act as point of contact for police/fire/security and 24/7 emergency contact.
- Accounts receivable administration: generate and mail daily sales invoices; support maintenance of accurate customer data in the ERP; distribute customer statements monthly; pull credit reports on new customers; back up for processing customer credit card payments and other AR responsibilities when needed.
- HR administration: process new hire documents in E-Verify; provide needed supplies, equipment and software for day 1 start.
- Prioritize and maintain orderly filing systems; handle finance-related company correspondence; train team members to assist with backup; liaise with external auditors to provide detailed and accurate responses to audit inquiries; support Accountant, Senior Staff Accountant, and Controller with ad hoc projects and tasks as needed.
Requirements
- Experience in Finance, or a keen desire to develop in this area, is a must.
- Strong knowledge of MS Office, particularly Excel
- Experience with SAP Business One and Concur is preferable but not mandatory.
- Excellent communication skills, both written and verbal
- Keen eye for detail and high level of organization
- Able to manage and prioritise different tasks on a daily, weekly and monthly basis.
- An open and ‘can-do’ attitude, with a willingness to be flexible and support the rest of the Finance team, and the wider US office, as directed by the Controller.
- A team player, with a strong ability to collaborate with colleagues in other departments to achieve shared goals efficiently and effectively.
- Ability to work in a deadline-driven environment.
- Entry-level (Minimum Experience)
